Administrative Programs Officer

Job Posting Title

Administrative Programs Officer

Agency

650 DEPARTMENT OF VETERANS AFFAIRS

Supervisory Organization

Lawton/Ft. Sill Veterans Cente

Job Posting End Date (Continuous if Blank)

July 06, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$29.49/hr

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities involving program oversight, including coordination, direction or supervision of Records Management, Policy & Procedure Management, Medical Records, Patient Services (Admissions), Claims, Laundry Services, Housekeeping/Custodial, and Food Service and other Veterans Center programs.

Typical Functions

• Plans, develops, coordinates, and directs activities and services for Veterans Center programs; directs or supervises staff in the completion of assigned functions and activities to ensure compliance with all applicable laws, rules, and policies.

• Develops and recommends policies, rules and regulations which pertain to the administration of assigned programs consistent with federal and state laws; participates in program analysis, including the analysis of problems and needed services.

• Directs or conducts studies of needs; reviews and analyzes information from studies and projects for immediate and long-range program development; advises subordinate program staff and other interested groups of the proper interpretation and application of agency rules and policies.

• Investigates resident and employee incidents and write various reports within a specified timeframe. This will include investigations and reports for safety, complex administrative reports, fiscal reports, resident abuse, sentinel events, root cause analysis reports, responses to surveys by regulatory agencies and employee accidents/injuries.

• Reviews periodic staff reports, administrative audits, program activities and other information to evaluate program effectiveness and quality of services; develops controls to assure accountability for program operation, policy implementation and the maintenance of efficiency in various units.

• Develops and maintains sound personnel policies and practices; participates in the selection of persons for educational scholarships; directs staff training programs.

Level Descriptor

At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit, or function which is of moderate size and scope or perform professional level work involving program management, development, coordination, or implementation with responsibility for a major phase of a program which is large in size and scope. Responsibilities may include program responsibilities, performing functions in the areas of program management and development, providing guidance for operations and services, performing program planning, development, and evaluation activities, and organizing and coordinating program services and activities. Incumbents will be expected to perform assigned duties at all levels of complexity and will provide guidance and training to lower-level and other appropriate staff.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of agency policy; of state and federal regulations relevant to agency programs; of sound methods of administration; of methods of management and planning and of supervisory principles and practices. Ability is required to administer programs and supervise personnel; to maintain effective working relationships with others; and to exercise good judgment in the solution of problems.

Education and Experience

Education and Experience requirements consist of a bachelor’s degree plus four years of professional business or public administration experience in a hospital or health care environment in a supervisory or administrative capacity. Possession of current Oklahoma Long Term Care Administrator license substitutes for one year experience.

Candidates must obtain a Nursing Home Administrator license within two years of appointment.