Executive Administrative Assistant

Company Description

Chromalloy is a global engineering & solutions company.  We are a leading provider of aftermarket parts, repairs, and solutions that safely & reliably extend the life of aircraft engines and gas turbines.  We develop, manufacture and repair critical turbine components for a range of engine platforms. Our solutions support the engines running the aerospace, energy and defense industries around the world. 

Chromalloy employees are proud, passionate problem-solvers who strive to live our values every day. A career with Chromalloy is an opportunity to learn from top industry experts, work with important technologies, and unlock a passion for innovation. Join our team of experts, innovators and problem-solvers delivering world-class solutions for our customers.  Be part of something bigger with Chromalloy.

Job Description

Official Title is HR Coordinator III

Chromalloy is looking for an Administrative Assistant (AA) to provide multi-function & multi-level level support to the leadership team within Chromalloy’s San Antonio, TX site. Must be confident, helpful, collaborative, energetic, and enjoy working in a fast paced, results-driven environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, handle a wide variety of activities and confidential matters with discretion and display strong organizational skills to maintain a realistic balance among multiple priorities.

Primary Accountabilities

• Complete a variety of administrative tasks in a timely and high-quality manner including: managing meetings / events; arranging complex and detailed travel plans, itineraries, and agendas; processing expense reports for assigned executives and compiling documents for travel-related meetings (e.g. visas)
  • On a frequent basis, will provide coverage in the reception area and as such will be the first contact with all visitors to the facility and will be responsible for initial guest experience and first impressions.  This coverage will also include:
  • As a secure facility, screen all guest through Visual Compliance and maintain compliance records.
• Screen incoming calls and route calls to appropriate persons or voicemail
• Work with hiring managers and HR on coordinating and preparing interview schedules / travel, new hire packets and assist with pre-employment and drug screening for perspective new hires.
• Coordinate with Hotels/Local Transportation/Catering for meetings.  
• Provide support for facility events planning such as customer and government representative visits, annual Toys for Tots campaign and various holiday celebrations.
• May be asked to take on some project work related to several different corporate functional areas (e.g. Finance, HR, Customer Service, etc.).

Qualifications

Education and Experience Requirements

• High School diploma required, 4-year degree, AS or office administration certification a plus
• 4+ years of experience supporting a large, fast paced office with similar job accountabilities
• Demonstrated Microsoft Office Suite skills (Outlook, Word, PowerPoint, Excel)
• Demonstrated ability supporting multiple managers and helping them to be more efficient and organized
• High degree of integrity and ethics and the ability to protect confidential employee and organizational information
• High degree of composure and ability to deal with high velocity change, fluctuating priorities and shifting deliverables

Competencies

• Interpersonal Effectiveness – Builds constructive and effective relationships; Presents information and respond to questions with confidence; Uses diplomacy and tact.
• Customer Focus – Establishes and maintains effective relationships with internal and external partners, gaining their trust and respect.
• Action Orientation: Highly driven and self-motivated; Capable of working in a deadline oriented environment; Ability to work independently and proactively to develop solutions with minimal guidance; Ability to think creatively.
• Organizational skills – Ability to multi-task and prioritize daily workload. Ability to meet deadlines and to work independently with minimal supervision; Ability to orchestrate multiple activities at once to accomplish a goal; Arranges information in a useful manner.
• Team player – Able to work as part of a team.
• Attention to detail – Methodical and meticulous; Demonstrates attention to detail.
• Communication: Demonstrated written and verbal communication skills.
• Informing: Ability to recognize key issues and effectively communicate to management
• Perseverance – Pursues everything with energy; Demonstrates drive and a need to finish; Gives up