Administrative Specialist 1

Initial Posting Date:

08/28/2025

Application Deadline:

09/07/2025

Agency:

Department of Human Services

Salary Range:

$3,705 - $5,066

Position Type:

Employee

Position Title:

Administrative Specialist 1

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits!

Are you passionate about helping others and making a difference every day? Join us as an Administrative Specialist 1 and be part of a team that values collaboration, growth, and service.

Summary of Duties

As an Administrative Specialist 1, you will:

• Customer Service & Front Desk Support: Greet visitors, answer phones, and help clients get the services they need by providing forms, answering questions, and directing them to the right staff or community resources.

• Office & Administrative Support: Help with scheduling, ordering supplies, preparing reports, supporting interviews and onboarding new staff, and keeping things running smoothly in the office.

• Records & Document Management: Upload and manage client and provider documents using electronic systems and assist with maintaining accurate records.

• Provider Support: Assist home care workers and providers with applications, background checks, and maintaining their records.

• General Office Duties: Handle mail, payments, faxes, and office equipment. Support vehicle fleet tracking and other office functions as needed.

• Team Participation: Attend meetings and trainings, take notes, help with community events, and take on special projects as assigned.

Minimum Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; Or

• An associate degree in general office occupations; and One year of experience with records processing, generating documents, and gathering and sorting data. Or

• An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

• Experience using innovative thinking to develop solutions and improve processes.

• Experience recognizing, analyzing, and resolving a wide range of challenges with empathy and professionalism.

• Experience providing thoughtful guidance and support to individuals navigating complex or sensitive issues.

• Experience demonstrating leadership by supporting team members and contributing to a positive work environment.

• Experience clearly conveying information in a respectful, concise, and audience-appropriate manner.

Working Conditions

• Duties for this role will be performed