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• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department Head Office in the Department of Mechanical Engineering at the Pennsylvania State University is seeking an Administrative Assistant Senior Support. This is an important role in the Department of Mechanical Engineering, responsible for managing the day-to-day administrative functions and operations in the Department Head office.

Specific duties include but not limited to:

• Oversee and coordinate departmental promotion and tenure process

• Oversee processes for faculty applications in consideration of sabbatical leave

• Coordinate administrative functions for faculty hiring committees including setting up meetings, providing access to the needed materials and maintaining appropriate confidential handling of all materials

• Coordinate workflow and communication between the department head office and various groups external to and within the University

• Organize, arrange, and prioritize calendars and meetings including travel arrangements, detailed itineraries, and complex travel reimbursements

• Process various budget forms through SIMBA as needed; place purchase orders for department head office, process travel and PCard transactions through SAP Concur for Department Head

• Organize meetings and distribute agendas including coordination of all speakers

• Manage communications and coordinate meetings with all advisory board members and department visitors

• Provide general support to the Department Head

Education:

• Minimum requirements for this position include an Associate’s Degree and four years of relevant experience, or an equivalent combination of education and experience.

• This position works regularly with Microsoft Sharepoint, Word, Excel, and Publisher. 

• Experience with Penn State Systems is desirable but not required. 

• Must be able to work effectively both independently and as a collaborative member of a high-functioning team. 

• Must be able to work well with a diverse population of students, faculty, staff, and others. 

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific