Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Office Of Registrar

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

What We Want

The Office of the Registrar is seeking an Administrative Coordinator II to provide day-to-day administrative support for the university’s program inventory. We’re looking for a detail-oriented individual who thrives in a fast-paced, structured environment and remains composed under pressure. The ideal candidate is highly organized, adaptable to change, and proactive in researching and resolving issues. They take initiative, enjoy working collaboratively, and can be trusted to manage individual projects independently. Accuracy and efficiency are highly valued in this role, as is a commitment to delivering timely assistance and reliable information to university administrators, faculty, and staff. If the responsibilities listed below sound like a fit, we invite you to apply!

What You Need to Know

Salary Range: $50,000.00 - $55,000.00 (Based on selected hire’s qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience

• Three years of experience in office administration

Preferred Qualifications

• Two years of professional experience in higher education

• Experience in the application of University regulations and laws with respect to program requirements

• Previous experience in a position requiring attention to detail, proofreading, and researching skills

• Previous experience with student information systems and content management systems

• Previous experience reviewing curriculum proposals for sufficiency

• Familiarity with Texas A&M academic procedures, policies, and rules

• Knowledge and understanding of FERPA

• Experience with Microsoft Word, Excel, Outlook and Adobe Acrobat Professional

• Experience with student information system (Banner). Knowledge of content management systems (CourseLeaf). Training presentation and delivery skills

• Strong proofreading, editing and researching skills

• Excellent written communication, analytical, interpersonal, and organizational skills

• Proficiency in word processing, spreadsheet, database, and presentation applications

• Familiarity of Banner’s Curriculum, Advising, and Program Planning (CAPP) module and Courseleaf content management system

Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications

• Interpersonal and organizational skills

• Ability to understand, follow, and give verbal and written instructions

• Attention to detail and accuracy

• Ability to work independently and exercise discretion and judgment while performing job duties

• Ability to comfortably interact with various staff at all levels

• Standard office procedures/protocol

• Ability to multitask and work cooperatively with others

• Ability to comply with federal, state, system, and Texas A&M laws, policies, rules, and regulations

Responsibilities

Administrative Support

• Coordinates administrative functions related to the university program inventory, tracks certificate, combination, and distance education program approvals

• Responds to routine inquiries from faculty and staff with professionalism and accuracy

• Monitors and maintains group email accounts

• Develops and updates procedures for program inventory processes as appropriate

• Maintains an understanding of pertinent federal, state, system, and university rules and regulations

• Supports the implementation of relevant policies and procedures

Coordination

• Audits and updates internal databases containing approved certificate, combination and distance education program information to ensure accuracy

• Updates, monitors, and analyzes