APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Marketing and Communications team at Auxiliary and Business Services seeks a motivated and talented Administrative Assistant - Senior Support to join our team. You will assist with various moderately complex business and financial operations and directly support staff, students, and the University community. 

Responsibilities include but are not limited to: 

• Plan, organize, support and coordinate daily office activities and administrative processes within the team, including monitoring Asana and team tasks

• Manage calendar scheduling, meeting setup, material preparation, and travel arrangements

• Greet visitors, provide information; review, respond to, and direct inquiries

• Monitor and help forecast the marketing budget in collaboration with the director

• Prepare, process, reconcile, and submit financial forms (e.g., travel reimbursements, purchasing card reconciliations, purchase orders, etc.) and manage vendor contract agreements and renewals for the department

• Maintain office supplies, copier maintenance, and work orders

• Create and maintain files and databases. Help to add metadata to our photograph repository

• Ensure and maintain confidentiality in communication or administrative duties and proxy responsibilities as authorized

​The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. In ABS, we make Penn State home to our University and its extended communities through exemplary people, service, quality, and financial stewardship. ABS represents kindness, creativity, and innovation. These qualities help us deliver exceptional service, leadership, and expertise to our communities. We invite you to come grow with us.

Education and Experience Requirements:  

Minimum requirement of an Associates degree plus four (4) years of relevant work experience, or an equivalent combination of education and experience.

Preferred Experience/Sk