Administrative Assistant (ZR_21433_JOB)

This is a remote position.

Role Name: Administrative Assistant 

Schedule:

• Full-time (35-40 hours per week) aligned with London business hours
  
• Mon-Fri - 10am-7pm UK time (BST/GMT)
  

Client Timezone: London, UK

Client Overview

Join an innovative music promotion company at the heart of the European music industry! This dynamic organization connects talented musicians with radio stations across Europe, helping artists gain valuable airplay and exposure. With a dedicated team of promotion specialists covering different European markets, they’ve built an impressive network of over 4,000 radio station contacts. Their data-driven approach to music promotion delivers measurable results for artists and labels looking to expand their audience and build their careers.

Job Description

Become an integral part of the exciting music promotion world in this dynamic Administrative Assistant! You’ll be at the center of helping emerging and established artists get their music heard on radio stations throughout Europe. Managing approximately 50 active campaigns simultaneously, you’ll handle crucial data, monitor campaign performance, and communicate valuable results to clients. This position offers a unique opportunity to develop your administrative and customer service skills while working in the creative music industry. Your organizational talents will directly impact artists’ success as you help track which radio stations are playing their music and provide insights that shape promotion strategies.

Responsibilities

• Collect and organize campaign assets including audio files (WAV format) and metadata from clients, ensuring all materials are complete before campaign launch
  
• Enter and maintain detailed campaign information in Airtable CRM, creating a centralized database for all active promotions
  
• Create engaging promotional emails using MailChimp and distribute to a network of approximately 4,000 radio station contacts
  
• Monitor song engagement metrics through the Disco platform, tracking which stations have listened to and downloaded songs
  
• Compile feedback from radio stations about promoted songs and communicate this valuable information to clients
  
• Send exciting updates to clients when their songs secure radio airplay, including context about the importance of specific stations
  
• Create comprehensive bi-weekly reports (approximately 25 per week) detailing campaign performance across different European markets
  
• Maintain organized documentation of all processes to ensure smooth workflow and continuity
  

Requirements

Requirements

• Strong organizational skills with exceptional attention to detail for managing multiple campaigns simultaneously
  
• Experience with CRM systems (Airtable experience is a plus) and comfort learning new software platforms
  
• Proficiency with email marketing tools like MailChimp for creating and distributing promotional content
  
• Excellent written communication skills for crafting professional client updates and reports
  
• Ability to work independently in a remote environment while maintaining consistent productivity
  
• Strong data management skills for accurate tracking and reporting of campaign metrics
  
• Interest in or knowledge of the music industry is beneficial but not required
  
• Reliable internet connection and comfortable home office setup for remote work
  
• Ability to maintain confidentiality when handling sensitive client information and proprietary data.
  

Benefits

Independent Contractor Perks

• Permanent work-from-home
  

• Immediate hiring
  

• Steady freelance job