Administrative assistant

Administrative Support: Assist management and team members in scheduling meetings, setting schedules, and handling routine paperwork, including email, phone, and mail communications.

Document Management: Responsible for maintaining and organizing company documents and records, ensuring the integrity and accessibility of file archives so that they can be quickly retrieved when needed.

Meeting and Event coordination: Arrange and coordinate internal and external meetings, including booking meeting rooms, preparing materials, sending invitations and following up on meeting minutes.

Travel arrangements: Responsible for arranging and coordinating staff travel arrangements, including booking flights, hotels and car rentals, and providing travel support.

Financial support: Handles company expense claims, invoice management and other financial tasks to ensure coordination and accuracy with finance department.

Office Administration: Maintains inventory of office equipment and supplies to ensure a clean and orderly office environment.

Information transfer: Acts as a key point of contact between management and team members to ensure that information flows smoothly and important information is conveyed quickly.

Project Assistance: Assist management and team members with specific projects, including data collection, report preparation, and research support.

Requirements

Language: Fluent in Chinese and English

Education: At least a bachelor's degree in a related field such as business management or administration is preferred.

Organizational and multi-tasking skills: Excellent organizational and time management skills, able to work on multiple tasks and projects simultaneously.

Communication skills: Good written and oral communication skills, able to communicate effectively with employees, customers and suppliers at all levels.

Technical skills: Proficiency in Office software, such as Microsoft Office suite (Word, Excel, PowerPoint) and email client.

Confidentiality: Sensitive information must be handled with a high degree of confidentiality and ethics.

Problem solving skills: Ability to quickly identify problems and provide creative solutions, flexibility and adaptability.

Team work: Have a good team spirit and be able to work with diverse teams to contribute to the success of the company.