Administrative Assistant

Title: Administrative Assistant

Role Title: Administrative and Office Specialist II

Hiring Range: Commensurate with Education and Experience up to $45,000

Pay Band: 2

Agency: Virginia State University

Location: Virginia State University

Agency Website: www.vsu.edu

Recruitment Type: General Public - G

Job Duties

Position will provide administrative and clerical support to the Dean
of the Reginald F. Lewis College of Business; maintain paper and electronic office files; will review documents for the Dean’s signature; will collect information and data for all relevant reports submitted to Dean to include the college’s budget; will help coordinate special college events; will screen telephone calls; greet and assist internal
and external visitors; will prepare reports, letters, and correspondence as directed by the Dean; assist Dean and staff with their administrative requests; respect the confidentiality of sensitive, personal and private information and work to ensure that such information is not communicated to any unauthorized personnel outside of the college;
will order office supplies, furniture, and equipment; will prepare and process travel requisitions, invoices, and purchase orders; will plan departmental meetings, retreats, workshops, and conferences; will conduct independent research and report findings to the Dean; will supervise student workers; will manage and maintain the Dean’s
calendar and department website; assist college’s student organizations, faculty and academic advisors with event planning, report preparation and maintenance of organizational files; will take and maintain minutes of college and assigned committee meetings; and assist committee chair with the preparation of required reports.

Minimum Qualifications

Office management skills including typing, filing, inventory management and requisition and purchase procedures; ability to communicate and interact effectively with various constituents of the college working knowledge of office practices, office equipment and office procedures; ability to supervise student employees; experience as receptionist and/or office experience; training in dealing with angry/frustrated people; working knowledge of relevant computer software and systems used for managing student records and college's requisitions and purchases.

Additional Considerations

Bachelors Degree Preferred along with experience in higher education.
Must have knowledge and experience using Microsoft Office Suite, i.e., MS Word, Excel, PowerPoint, and Outlook is required. Must have the ability to communicate and interact effectively with various constituents of the university; must have working knowledge of
office practices, office equipment and office procedures are required.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

ALL APPLICANTS MUST SUBMIT A RESUME AND COVER LETTER TO BE CONSIDERED.

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
HOW TO APPLY: Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Subm