Senior Executive Administrative Assistant

Lantheus is headquartered in Bedford, Massachusetts with offices in Canada and Sweden.  For more than 60 years, Lantheus has been instrumental in pioneering the field of medical imaging and has helped physicians enhance patient care with its broad product portfolio. 

Lantheus is an entrepreneurial, agile, growing organization that provides innovative diagnostics, targeted therapeutics, and artificial intelligence (AI) solutions that empower clinicians to find, fight and follow disease.  At Lantheus our purpose and values guide our behaviors in all interactions and play a vital role in creating a dynamic environment that contributes to our success.  Every employee is crucial to our success; we respect one another and act as one knowing that someone’s health is in our hands.  We believe in helping people be their best and are seeking to bring together a diverse group of individuals with different viewpoints and skill sets to be a part of a productive and inclusive team. 

Lantheus is seeking an Executive Administrative professional. This individual will provide full executive administrative support to the Chief People Officer located in the Bedford MA office. To be successful in this role, the Executive Administrative Assistant must have excellent organization and time management skills, calendar management, strong attention to detail, excellent communication and interpersonal skills, and the ability to prioritize and manage multiple tasks efficiently.

Key Responsibilities/Essential Functions

• Extensive calendar management, including scheduling appointments and coordinating in-person or virtual meetings. Works to proactively address scheduling conflicts and prioritize meetings based on urgency. Ensures schedule is well maintained and accurate.
• Coordinate routine onsite team meetings managing agenda, distribution of pre-read materials and tracking follow up action items for completion.  Coordinate quarterly offsite team meetings and events including caterings, team building and education opportunities within a budget.
• Liaison with internal and external stakeholders, including clients, vendors and employees.
• Interact with and support board members and C-level executives during HR-directed engagements or board committee meetings
• Initiate, execute, and own small projects end-to-end as requested
• Schedule travel arrangements and accommodations.
• Prepare and submit expense reports in accordance with company policy.
• Create requisitions, purchase orders and set up of new vendors in SAP. Coordinate invoice payments and follow up with external vendors and internal AP to ensure timely processing and payment.
• Prepare, review and edit various communication and meeting materials, such as PowerPoint presentations and memos.
• Provide general administrative support, such as filing, copying and scanning documents.
• Provide back-up administrative coverage for other administrative colleagues, as needed.
• Support special projects and analysis, as requested.

Basic Qualifications

• Handle confidential information and communication with all levels of management with a high level of discretion and confidentiality and in a professional manner.
• Excellent organization and time management skills.
• Excellent communication and interpersonal skills.
• Exceptional attention to detail and willingness to take on additional responsibilities, as required.
• Ability to work independently and prioritize and manage multiple tasks efficiently.
• Advanced knowledge of MS Office skills (PowerPoint, Word, Excel); previous experience using email and calendar software; understanding of Concur is preferred.
• Expert computer skills, as well as formatting, proof-reading and document preparation skills.
• A strong team player who is resourceful, highly organized, self-motivated, able to take initiative and problem solve independently.
• Ability to prioritize multiple tasks in a fast-paced, detail-oriented, and deadline-driven environment.
• Ability to interface well with all departments of the company and to represent the organization in a highly professional manner.

Professional Experience and Other Requirements

• Bachelor’s Degree is preferred with 15+ years administrative experience supporting senior level executives in the Pharmaceutical/Biotech industry
• Ability to maintain the highest level of confidentiality and handle sensitive material with discretion and confidentiality
• Required to be on-site in Bedford, MA office 4 days a week