Sr. HR Coordinator

We are seeking a Sr. HR Coordinator who will be responsible for a wide range of human resources support and consulting services to the department managers, supervisors, and staff and student employees for the following areas: recruitment and employment; payroll, reporting, training and education for onboarding and offboarding, compliance and safety, information management; benefits interpretation; first point of contact for employee relations issues; personnel records management, policy interpretation (FMLA, Short/Long-term Disability, Workers Comp), as well as information dissemination. Serve as a subject matter expert on SuccessFactors Recruitment, SAP, SuccessFactors myPerformance and other University-wide HR systems. The position reports directly to the HR Manager.

*The Sheridan Libraries and University Museums are strongly committed to diversity. A strategic goal of the Libraries and Museums is to work toward achieving diversity when recruiting new staff and promoting existing staff. The Libraries and Museums prize initiative, creativity, professionalism, and teamwork. For information on the Sheridan Libraries, visit www.library.jhu.edu. For information on Evergreen Museum and Library and Homewood Museum, visit www.museums.jhu.edu.

Specific Duties & Responsibilities

• Oversee all aspects of the creating and processing requisitions for openings across the division in collaboration with HR Manager and/or hiring manager or hiring departments.
• Has oversight of the entire student employment process including onboarding and offboarding; working collaboratively with hiring managers and Experiential Learning Services. Is the point of contact between the division and Experiential Learning Services regarding policy changes, including software and program updates.
• Administer the successful on-boarding of new employees (pre-employment process, new hire paperwork, new employee orientation, etc.).
• Manage all personnel record keeping and serves as internal expert for all benefits related questions/issues. Advises staff on sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
• Responsible for time and attendance forms for staff via E210 system and advises staff and supervisors regarding any time discrepancies, and use of E210 codes.
• Develop and review job descriptions with managers or supervisors and suggest changes based on understanding of area and need
• Assists with answering and counseling staff on interpretation of HR policy and procedures. Gathers sensitive information for personnel matters and serves as first point of contact for employee relations issues.
• Responsible for offboarding interviews; the offboarding process or transferring employees, badge retrieval, answering questions relating to final paycheck, etc.
• Assists with coordinating the annual performance review process and communicates with supervisors regarding completion of reviews in Success Factors. Responsible for the distribution of 120-day reviews from HR to supervisor.
• Maintains and creates all personnel records for staff and responsible for compliance reporting
• May perform preliminary interview of candidates. Provides resources to recruitment and compensation staff.
• Oversee all disability and FMLA requests for the division and works collaboratively with staff, managers/supervisors and JHU HR Business Services.
• Serve as liaison with HR Shared Services (HRSS) or Payroll Shared Services (PRSS) for various compliance/clean-up projects to include hours & employment status categories, “reports to” corrections, delimiting of positions, org unit changes, etc.
• Responsible for timely submission of all divisional Internal Service Requests (ISRs) and Employment Actions - New Hire, Termination, Leave of Absence, Reassignment, Position Maintain, Hours Change, Salary Increase, Bonus/Supplement Pay, Org Unit Maintain, etc. Follow-up on processing/approval of ISRs in collaborations with HRSS, Divisional Approvers, Department Initiators or utilizing the ISR Log.
• Ensure the accuracy of the of I9 process in compliance with University established procedures.
  
  

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
• Duties, responsibilities and activities may change at any time with or without notice.
  
  

Special Knowledge, Skills, & Abilities

• Ability to make independent judgments, multi-task problem solve, and decision-making skills on a daily basis. Ability to work independently and effectively with employees internally i