Program Manager

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Vanderbilt Kennedy Center

Job Summary:

Job Summary: Plans, develops and executes ongoing programs that impact a significant segment of the organization under occasional guidance. The Program Manager supports planning, coordination, and execution of TRIAD’s grant funded programs. This role ensures strong operational infrastructure, high quality data and evaluation practices, and coordinated communication across teams. The Program Manager helps maintain alignment across TRIAD service lines and contributes to the consistent delivery of technical assistance, professional development, and program materials.

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Key Functions and Responsibilities:

Program & Grant Coordination

·        Manage operational activities for assigned programs, including tracking deliverables, timelines, and documentation.

·        Coordinate internal communication, ensuring clear routing of inquiries and timely follow‑up.

·        Support cross‑team planning to maintain consistency of materials, workflows, and program outputs.

Data, Reporting & Evaluation

·        Maintain and update program databases and dashboards (e.g., REDCap, Smartsheets, internal trackers).

·        Enter, organize, and clean monthly or quarterly program data to support required reports.

·        Collaborate with evaluation partners by preparing summaries, responding to questions, and implementing requested edits.

Cross‑Team Collaboration

·        Work closely with TRIAD service lines to align processes and coordinate shared activities.

·        Support collaborative content development, event planning, and outcome tracking.

Technical Assistance & Event Support

·        Assist with monitoring incoming requests for services and coordinating internal follow‑up.

·        Support planning, promotion, and execution of virtual and in‑person events.

·        Provide real‑time assistance during virtual sessions (polls, Q&A, resources) and help review post‑event data.

Tools, Platforms & Infrastructure

·        Maintain Monday.com boards and other project management tools to support workflow visibility.

·        Coordinate with web and learning platform partners to ensure accurate posting of program content.

·        Assist with setting up and maintaining course folders, reporting outputs, and instructional documentation.

Stakeholder Communication

·        Respond to internal and external inquiries regarding program processes, data needs, or timelines.

·        Communicate clearly about submission steps, upcoming events, and required actions.

     

*The responsibilities listed are a general overview of the position and additional duties may be assigned.        

 

TECHNICAL CAPABILITIES

• Program Management (Intermediate): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
• Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs