Program Manager II

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How will you make a difference to PMI?
PMI is seeking a Program Manager II to lead the planning and execution of third-party global event activations that elevate our brand and strengthen strategic partnerships. In this role, you will own the end-to-end operational delivery of each activation—from kickoff through post-event wrap-up—developing production plans, managing timelines, run-of-show documents, staffing plans, budgets, and on-site execution to ensure seamless, high-quality experiences. You'll partner with internal stakeholders, agencies, vendors, and venue teams to drive operational excellence while ensuring every activation is delivered on time, on budget, and aligned with PMI's brand standards.
You will also lead co-branding execution and compliance for each activation, overseeing logo requests, placement approvals, partner brand integration, and usage rights across signage, digital assets, content, and experiential touchpoints. Working closely with Legal and cross-functional partners, you'll manage contracts, statements of work (SOWs), and co-created content through the review and approval process, ensuring all deliverables meet PMI's quality standards, timelines, and risk requirements while building strong relationships with high-profile external partners.
What you’ll bring to the role:
• Third-Party Activation Production (Account Management): Own end-to-end production planning and delivery for assigned partner activations, including intake, scope definition, timelines, run-of-show, staffing plans, and day-of coordination across multiple events.
• Partner & Stakeholder Coordination: Serve as the day-to-day point of contact for external partners and internal teams, aligning on activation requirements, deliverables, approval workflows, and key deadlines.
• Contracting & Legal Signoff: Coordinate internal routing for contracts, SOWs, waivers, and partner deliverables; partner with Director of Campaign & Content Delivery and Legal as well as cross-functional owners to secure required reviews, approvals, and usage rights on schedule.
• Production Planning & Logistics: Build detailed production scopes for each activation (footprint/booth needs, signage, AV, staffing, shipping, on-site schedules, programming) and manage timelines to ensure readiness for load-in through event close.
• On-Site Execution: Lead on-site operations for third-party events, including vendor/agency coordination, load-in/load-out oversight, schedule management, and real-time issue resolution to maintain a premium PMI brand experience for attendees at events.
• Operational Project Management: Create and maintain workback schedules, status trackers, and action-item logs; lead recurring check-ins, manage dependencies, and ensure all partners and internal stakeholders deliver on commitments.
• Co-Created Deliverables: Manage production of activation assets and partner deliverables (signage, booth graphics, presentations, on-site collateral, event content) in collaboration with internal teams, ensuring accuracy, approvals, and on-time delivery.
• Co-Branding & Logo Governance: Own the co-branding workflow for third-party activations, including logo requests, placement approvals, brand integration with partner assets, and management of usage rights across all event touchpoints.
• Vendor & Agency Management: Source and manage external vendors/agencies (as applicable), including briefing, quote evaluation, production schedules, and quality control to meet PMI standards and event requirements.
• Partner Activation Delivery: Execute partner commitments tied to PMI’s mission and sustainability priorities by translating requirements into operational plans, deliverables, and on-site experiences that meet agreed outcomes.
• Budget Management: Own activation budgets from estimate through reconciliation, tracking spend and maintaining budget visibility across vendors, deliverables, and partner commitments.
• Post-Event Closeout & Reporting: Lead post-event wrap, including deliverables confirmation, budget reconciliation, partner debriefs, and documentation of learnings and recommendations for future activations.
• Partner Account Management: Maintain ongoing partner relationships as the operational lead for third-party activations, managing communications, escalation paths, and expectations to ensure smooth delivery and renewals where applicable.
• Regional Marketing Enablement: Develop and maintain toolkits for regional marketers outlining best practices for third-party event activation (planning templates, activation playbooks, brand/compliance checklists, and post-event reporting guidance).
Role Qualifications:
• Bachelor's degree in