Program Management Associate, SCM

Chemonics seeks multiple Program Management Associates to support the Supply Chain Management Division (SCM) by providing entry-level support with project administration and completes professional and administrative tasks related to supporting global project(s) implementation in a specific business unit (BU). Supports proposal and new business development efforts within a specific BU and company-wide. This role requires on-site work in our Washington, DC office location as part of our hybrid, flexible work structure. We are looking for individuals who have a passion for making a difference in the lives of people around the world. 

Responsibilities:

Project Management

• Responds to questions from corporate and project offices regarding client policies and regulations
• Liaises directly with relevant support departments, such as human resources and compliance, to ensure project compliance with rules, regulations, and corporate policy, in consultation with program manager or director
• Assists with the tracking of and reviewing as appropriate project deliverables and reports
• Assists with recruitment efforts for expatriate and local staff under supervision of a manager or director, including sourcing candidates, conducting interviews, checking references, and collecting employment documentation
• Drafts and submits employment agreements and collects necessary backup documentation to complete administrative procedures for onboarding
• Supports review of monthly project office expenses and draft invoices in consultation with program manager; completes data entry of monthly project invoicing, subaward and consultant information, timesheets, expense reports, and other types of data as requested
• Supports project subaward partnership relationship managementProvides travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals; liaises with traveler to collect expense reports and required backup documentation
• Assists with fielding and repatriation of employees and consultants by submitting relevant fielding and separation paperwork, updating allowances, and coordinating travel and household effects shipments and repatriation
• Supports Project Management Unit (PMU) efforts for complete and comprehensive project documentation by saving relevant project documents and approvals to project SharePoint files and facilitating document reviews and file audits as appropriate
• Schedules meetings, prepares agenda, and captures notes as appropriate

New Business and Technical Development

• Participates on proposal teams in specific line roles of increasing complexity, including, but not limited to, past performance writer, corporate capabilities writer, resume formatting, or other roles as appropriate
• Contributes to technical practice(s) as required by BU and corporate needs and performs other duties as required

Management and Leadership

• Participates in internal and external training events to build core competencies for project management in line with donor regulations and Chemonics corporate standards

Qualifications:

• Bachelor’s degree or equivalent work experience
• Experience with data entry, filing, cataloguing, retrieving, and preserving records preferred
• Communicates clearly and concisely in both verbal and written communications; strong cross-culture communication and sensitivity skills
• Demonstrated experience multitasking with attention to detail, organization, and time management skills
• Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives, whether in an academic or business setting
• Excellent customer service and interpersonal skills
• Works independently and as part of a team
• Demonstrated resourcefulness in problem-solving and initiative to learn new skills
• Strong knowledge of Microsoft Office applications
• Demonstrated leadership, versatility and integrity
• Language proficiency for assigned geographic area preferred
• Willingness to travel up to 8 weeks per year

Apply by January 15, 2025. No telephone inquirie