PROGRAM COORDINATOR

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Job Summary

Directly and indirectly manage all functions of the ACGME Geriatrics fellowship program and designated ICGME programs.  In addition to serving as Program Coordinator for the Geriatrics Fellowship, serving as assistant program coordinator for the Infectious Diseases and Nephrology fellowship programs.  Working directly with the senior program coordinator and the program directors to maintain compliance and accreditation for all aspects of the programs and respective trainees. This position reports to the senior administrator for education.

Duties and Responsibilities

• Acquire knowledge of current rules, regulations, and institutional requirements.  Develop a thorough knowledge of residency databases to enhance residency programs and department efficiency, and update annually.  Ensure resident education and compliance with national, hospital, departmental, and program policies. 
• Coordinate all efforts in selecting, inviting, scheduling applicants for interviews. Manage daily and ongoing activities related to recruiting including keeping websites up to date.
• Coordinate post interview data collection and analysis. Serves as primary contact for ERAS, coordinates rank order list for the programs.  Work directly with Senior GME Program Coordinator and Senior Administrator for education to ensure all metrics are met and documentation that is required.
• Oversee the development and management of all educational activities for the trainees, including rotation/clinic shifts and required didactics for all trainees (including but not limited conferences, seminars and research activities as applicable.)
• Upload and input all scheduled house staff activities to all required platforms (residency database, scheduling software and interactive scheduling tools) Monitor and track all scheduling activities so that they are in compliance with all program accreditation requirements. Ensure outrotation billing and reconciliation are accurate monthly.
• Provide administrative and management assistance to the Senior GME Program Coordinator for Infectious Diseases and Nephrology. 
• Plan and schedule work priorities in accordance with program goals and deadlines. Advise or direct designated personnel in the department or division; make work assignments and review work for accuracy and completeness.
• In conjunction with the Program Director, design and administer the program’s educational curriculum and compile necessary data for continuous quality improvement and accreditation.
• Coordinate grant searches for funding opportunities for fellowship programs within the department of medicine.
• Attend and participate in all GME related meetings.
• Plan and execute the distribution of reports and information as required.
• Advise supervisor as to the status of current activities and additional or expanded program requirements; make recommendations for solution to problems identified. Assist in determining budgetary recommendations and requirements; monitor, verify and reconcile expenditures of budgeted program accounts.
• Perform other related duties incidental to the work described herein.
• The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Duke is an Affirmative Action/Equal Opportunity Empl