Program Assistant III

Overview

Jon M. Huntsman School of Business Dean’s Office seeks a Program Assistant III for the FJ Management Center for Student Success. The Program Assistant will support the Director and professional staff in the execution of academic advising and career services activities.

 

The Program Assistant will execute events, coordinate First Year Experience/Workshops, communicate with external and internal stakeholders, maintain and report on FJ Management Center Data.

 

This position requires professionalism, excellent interpersonal and organizational skills, discretion, a high degree of accuracy with data, and the ability and confidence to work as a contributing team member.

 

He/she/they must also be able to adapt to changing circumstances, be a self-starter, and able to work independently.

Responsibilities

• Coordinate logistics for FJ Management Center events (B2B, First semester workshops, class visits, etc.)
• Utilize online Appointment Manager software and Microsoft Outlook to manage users and schedules for FJ Management Center for Student Success professional advisors, career specialists, student advising aides, and office staff
• Maintain frequent, direct communication with Huntsman School faculty and staff throughout the event planning and execution process
• Attend regular meetings with Huntsman School team members on upcoming events and projects
• Manage multiple projects simultaneously at various stages of production
• Focus on providing excellent customer service
• Enter and utilize data, and report on outcomes using university systems like Microsoft Word and Excel, SalesForce and DegreeWorks, Box (cloud storage), Canvas, and Handshake (talent recruiting platform)
• Coordinate the completion of graduation applications
• Perform general office tasks including receptionist duties, staff support, answering phones, greeting and assisting students and visitors, and distributing mail
• Attend staff meetings. Record and prepare minutes for distribution
• Perform special projects/duties for Director and professional staff as needed

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Qualifications

Minimum Qualifications:

• Associates degree plus two (2) years of relevant work experience; OR a Bachelor's degree; OR an equivalent combination of education and experience
• Able to maintain confidences and receive instruction/direction from professional staff
• Familiar with Microsoft Word, Outlook, and Excel
• Be extremely accurate, exceptionally organized, and capable of prioritizing tasks with daily schedules

Preferred Qualifications:              

• Working knowledge of university forms, policies and procedures as they relate to student records
• Familiarity and experience with the university and unit procedures across campus
• Knowledge of Student Affairs departments and functions
• Ability to retrieve and utilize/analyze data from university learning management systems (Civitas), and/or information resource systems (Argos, SSB/INB Banner, Appointment Manager, Salesforce)

Knowledge, Skills, & Abilities:

• Strong interpersonal skills, able to communicate clearly both written and orally
• Excellent customer relations skills
• Ability to work well under pressure
• Ability to multi-task to a high degree, work independently with minimal supervision, take initiative, and problem-solve

Required Documents

Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"

Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

We at the Jon M. Huntsman School of Business believe that the best leaders dream big, prepare, take risks, create value, and give back. The Huntsman School provides unique learning experiences that develop these characteristics, preparing students to become leaders who leave the world better than they found it.

 

We started as the first business school in the West and have a proud legacy, but we’re not done yet. We strive each year to “Dare Mighty Things,” to honor