Office Services Coordinator

Administrative Responsibilities

• Symmetry Manager: Manage all aspects of Symmetry system for Edelman & UEG to include new (perm/temp) ID set-ups, addressing access issues, daily access reports and system service as needed
• Condeco Administrator: Assist with implementation and migration of hybrid seating approach; daily system management and reporting; assist with long term seating usage analysis and reports, manage asset tracking, Kiosks, desk indicators, floorplan creation and assist with move/restack planning.
• Building Liaison: Work with Resnick staff on all vendor visits, Prism service bookings & assist with building access, security issues, maintaining Fire Warden lists, training and emergency supplies.
• OS Ticketing Manager: Monitor system; assign tasks to appropriate team members; follow-up on status; close tickets where needed.  Provide daily reports on open items.
• Vendor Management: Manage vendor relationships, to include onsite visits, tracking and follow-up
• Citizenship project assistant for all office-wide initiatives and volunteerism events/reporting
• Supply Manager: Order and track inventory and spend for all NY Office needs: Kitchen supplies, snacks, general office and storage supplies. Assist with stocking deliveries as they arrive and daily supply stocking on floors when needed.
• Storage Manager: Create and assign storage spaces on floors; monitor sign-up sheets daily and respond within 24 hours.
• Business Accounts: Point for set-up/deletion of business accounts (Seamless Web, UPS, Fed Ex, Staples, Workspeed, etc.) for new hires & terms.
• Provide general day-to-day support to the Vice President, Workplace Experience Team and Office Services team. Responsibilities may include but are not limited to mailroom, event set-up & support, maintenance, etc.
• Emergency Response Team Member: respond to @250emergencies to call 911, flag for building, hold elevators for/direct paramedics, make sure employee is isolated/in a private area, if possible, and crowd control.

Financial Management & Planning

• Billing & Contracts: Oversee all financial aspects of OS department, including but not limited to:
• Contract negotiation: work with vendors and Edelman legal team on annual contracts, maintenance, and services agreements
• Handle all new vendor set-ups and ACH documents
• Create, submit, track and follow-up on PO’s, both with vendors and AP
• Complete monthly finance trackers (including blanket PO’s) and Depreciated Asset as needed
• Work with events team to stay on track with monthly Employee Welfare spend
• Assist with budget creation – fiscal year and individual projects
• Submit personal time sheets and expenses in a timely manner

People Development

• Develop strong rapport and relationship with staff, IT personnel and building management
• Participate in the common review process for peers and managers
• Engage in team building activities with department and within the larger agency

Leadership

• Shows ability to self-motivate, manage conflicting priorities and shows great judgment
• Communicates in a professional manner internally and externally across all levels
• Demonstrate professional behaviors and pursuit of excellence in all operations
• Live the Edelman values (Quality, Integrity, Respect, Entrepreneurial Spirit, Mutual Benefits and Citizenship)
• Comply with all company Policies and Procedures

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Edelman is a global communications firm that partners with businesses and organizations to evolve, promote and protect their brands and reputations. Our 6,000 people in more than 60 offices deliver communications strategies that give our clients the confidence to lead and act with certainty, earning the trust of their stakeholders. Our honors include the Cannes Lions Grand Prix for PR; Advertising Age’s 2019 A-List; the Holmes Report’s 2018 Global Digital Agency of the Year; and, five times, Glassdoor’s Best Places to Work. Since our founding in 1952, we have remained an independent, family-run business. Edelman owns specialty companies Edelman Data & Intelligence (DxI) and United Entertainment Group (entertainment, sports, lifestyle).
For more information please visit: www.edelman.com Click here to view a short video about life at Edelman.
Edelman is committed to diversity, equity and inclusion and proud to be an equal opportunity employer. We welcome and encourage racially and ethnically diverse people, members of the LGBTQ community, veterans, parents, individuals with disabilities and members of any and all protected classes to apply.