OFFICE ASSOCIATE

Job Requisition ID: 46416 
Closing Date: 04/24/2025
​Agency: Department of Commerce and Economic Opportunity
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary $3,852 monthly; Full Range $3,852 - $5,046 monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Office Associate position at the Department of Commerce and Economic Opportunity provides integral clerical procedures in the establishment and maintenance of grants awarded by the Department. The ideal candidate will have clerical experience and the ability to organize, file, and prioritize work as needed. We welcome interested applicants who can help with the day-to-day operations of this fast-paced environment to apply.

Essential Functions

• Provide clerical support to the Financial Management managers and supervisors.
• Serve as communications liaison and paper/electronic filing coordinator for the Financial Management Office.
• Serve as signature authority and task coordinator as well as workflow delegate approver for Financial Management Office Managers.
• Maintain complete and up-to-date electronic and paper files of required reports, correspondence, award notices, activity timesheets, award reporting schedules, manuals, and other reference materials for Financial Management.
• Perform other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of high school.
• Requires two (2) years of office experience.
• Requires ability to type accurately at 45 WPM.

Preferred Qualifications

• Prefer one (1) year of experience managing contractual, grant, or loan obligation documents.
• Prefer one (1) year of experience working in an office or program which administers grant agreements.
• Prefer one (1) year of experience following standard operating procedures.
• Prefer the equivalent to completion of four (4) years college with courses in business administration, accounting, or similar.
• Prefer one (1) year of experience working within an accounting or financial office.
• Prefer one (1) year of experience utilizing electronic accounting software, like SAP (Systems Applications & Products), SAMS  (Comptroller’s Statewide Accounting Management System), or other.
• Prefer one (1) year of experience reviewing official documents for accuracy and c