Office Manager and Student Employment Coordinator
The University of Texas at AustinAbout the role
Job Posting Title:
Office Manager and Student Employment Coordinator----
Hiring Department:
School of Information----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Non-Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
General Notes
The School of Information (iSchool) is a premier research and education program for the 21st century field of information. We are changing the future by engaging the present and preserving the past. Research and teaching at the iSchool changes the ways that we interact with information and technology, changes how information can make the world a better and fairer place, and changes the ways we protect and preserve our collective memory.
The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. We offer robust free training access through LinkedIn Learning, professional conference opportunities, expansive employee discount program including athletic tickets. Free access to UT Austin's libraries and museums with staff ID card. Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card. For more details, please see:
https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
Purpose
Serve as office manager for the School of Information’s West Mall location and provide human resources and student funding support for students and professional-track faculty in the School of Information.
Responsibilities
Office Manager: Establish and maintain office operations and procedures. Oversee reception area, ensuring that visitors and callers are directed appropriately. Work closely with Student Affairs staff and the Information Commons to ensure program needs are met. Supervise student receptionists. Oversee room reservations and office supply inventory. Ensure that common areas and conference rooms are neat and orderly.
Student Employment: Serve as primary human resource contact for student employment. Process student employment transactions in Workday, including hiring, onboarding, and separations. Process fellowship and scholarship payments. Work closely with the financial affairs and student affairs staff on student employment and benefits matters. Advise managers and student employees on eligibility requirements. Ensure confidentiality in employment matters at all times. Serve as timekeeper for hourly staff and student positions.
Scholarship Support: Provide support to the assistant dean for education and student affairs across the annual scholarship cycle. Prepare scholarship offer letters, track recipients and their acceptances, communicate and track endowment compliance. Process fellowship and scholarship award payments. Advertise and promote financial aid opportunities.
Part-Time Faculty Employment: Oversee the employment life-cycle for part-time, temporary faculty. Provide assistance to professional-track faculty search committees. Complete Prior Approval Requests for part-time faculty. Manage part-time faculty contracts in Workday. Draft and collect signatures on part-time faculty offer letters.
Other Duties: Provide support to the Assistant to the Dean and other School of Information staff as needed.
Required Qualifications
Bachelor's degree. Three years of work experience in office management, human resource management or related field. Excellent interpersonal, verbal and written communication skills. Regular and punctual attendance. Ability to interact positively and communicate clearly with supervisor, co-workers and all constituents including faculty, staff, and students. Ability to self-start, self-direct, proof work, and follow through on tasks. Ability to manage multiple, conflicting deadlines and priorities. Willingness to learn new software.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience with HCM functions in Workday. Knowledge of student and/or faculty employment rules and practices at the University of Texas.
Salary Range
$50,000
Working Conditions
Typical office environment
Work Shift
Monday-Friday, 8 am-5 pm
Required Mater
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