Office Assistant

Posting number: 42-26-933

Department: Multiple

Job classification: Office Assistant

Posting type: Open

Categories: Administration, Administrative Assistant, Clerical & Data Entry, Parks and Recreation, Parks, Customer Service, Communications, Office and Administrative Support

Summary

Hiring for five (5) immediate positions in the Departments of: 

Fire Department: 

The Santa Clara Fire Department was established in 1854 when local residents formed the Columbia Hose Volunteer Fire Company. Today, the city has 9 fire stations (one more in design process) consisting of 8 engines, 2 trucks, 1 rescue/light unit, 1 hazardous materials unit, 1 ambulance and 2 command vehicles. The fire department is comprised of 175 personnel staffed across five divisions and serves a population of approximately 130,000 people spread over 18.4 square miles.  The Fire Administration Division provides management, organization, and support for the various divisions of the fire department actively engaged in the protection of life and property.  The Emergency Medical Services Division is responsible for training personnel to deliver pre-hospital emergency medical services to people who live, work and visit in Santa Clara.  The Community Risk Reduction Division is primarily responsible for fire safety education, fire cause determination, inspection of high hazard occupancies, and fire code enforcement. This division also maintains a vital role as technical consultant to the fire department, the City, and the business community, advising on site construction, process installation, and the safe use and handling of hazardous materials as outlined in federal, state, and local regulations. The Field Operations Division efficiently manages over 11,000 emergency responses annually.  The Training Division provides services to the Fire Department, other City departments, industry, and the community at large.

Parks & Recreation Department: 

The Parks & Recreation Department provides planning, development, operation, maintenance, and rehabilitation of the City's forty-five (45) parks, multiple open space sites, recreation buildings, picnic areas, trails and aquatic centers. The Department assists the public with facility rentals, community services, recreational enrichment programs and activities, special events, community gardening, fitness and wellness programs, as well as sports and aquatics opportunities for the enjoyment and quality of life for all ages and abilities.

The Position: 

The Office Assistant is an entry-level classification with an emphasis on performing a wide variety of clerical and office support duties for an assigned department. Assignments are generally limited in scope, contain fairly routine duties, and are performed within a procedural framework established by higher-level employees. Specific duties vary depending upon the department to which the incumbent is assigned. The Office Assistant is distinguished from classifications in the Office Specialist series in that classes in the latter series have a greater emphasis on typing duties and, at higher levels, on direct administrative support. 

The half-time position in the Fire Department works in person at department facilities Monday to Friday between the hours of 8:00am – 5:00pm.

These positions work in person at City facilities and may require flexible schedules including, days, evenings and weekends. 

The position with the Fire Department being filled is a 0.5 FTE position. The positions with the Parks & Recreation Department being filled are four (4) 0.75 FTE positions. The full-time salary range for this position is $69,932.76 - $89,384.40; however, benefits and the salary range for these positions will be prorated.  This eligible list may be used to fill other prorated or full-time positions in the City as they become available. These positions may be filled at or near the minimum of the salary range.

Additional Information: 

Applications must be filled out completely (e.g. do not write “see resume, NA, or personnel file.”). Years of experience are considered on the basis of full-time-equivalent experience (2080 hours per year). To receive consideration for the screening process, candidates must submit a 1) Cover Letter, and 2) Resume. Incomplete applications will not be considered.

Application packets may be submitted online through the “Apply Now” feat