NMST Project Support Specialist

Requisition Id 13637 

 

Overview: 

Oak Ridge National Laboratory (ORNL) is the largest US Department of Energy science and energy laboratory, conducting basic and applied research to deliver transformative solutions to compelling problems in energy and security. Our diverse capabilities span a broad range of scientific and engineering disciplines, enabling the Laboratory to explore fundamental science challenges and to carry out the research needed to accelerate the delivery of solutions to the marketplace.
 

The National Security Sciences Directorate (NSSD) leads scientific and technological breakthroughs to confront some of the nation’s most difficult security challenges. We develop applications needed for the security of our nation today and target our vision on how these challenges may manifest themselves in a decade or more. Our multi-disciplinary teams are passionate about creating science-based solutions to complex security threats that put public safety, national defense, energy infrastructure, and the economy at risk. 
 

NSSD seeks applications for a Project Support Specialist to support the Nuclear Measurement Science and Technology Group (NMST).  This positiont will be responsible for supporting the efficiency and effectiveness of the NMST group by assuming and executing administrative and operations team support tasks and projects, coordinating with other Administrative Assistants within the Directorate and across the laboratory, and engaging with colleagues, partners, and directorate leadership in a positive, professional, and diplomatic manner. The successful applicant must demonstrate the ability to operate with informed discretion as responsibilities may span both classified and unclassified spaces.  

 

Major Duties/Responsibilities: 

Under the supervision and direction of the NMST Group Lead, this position is responsible for performing a wide variety of support functions including:

 

• Manage schedules, meetings, and training activities for the NMST Group by using Outlook Calendar, Teams, and other office management tools.

• Assist in preparing and managing the NMST group communications, including reports, meeting notes, presentations, and announcements.

• Assist in preparing and managing NMST group project financial reporting.

• Track, coordinate, and follow actions/responses/project deliverables for the NMST Group to ensure timely completion.

• Support and complete administrative projects, as part of the NMST Group.

• Support development and maintenance of internal web, document storage and SharePoint sites for the NMST Group.

• Engage with team members to ensure timely, responsive engagement of the NMST Group Lead in matrixed activities.

 

Basic Qualifications:

• A high school diploma with 5 years of relevant experience, or Associate’s degree in secretarial sciences, business administration, or related field and/or applicable professional certification with 2-4 years of experience.

 

Preferred Qualifications:

• Proficiency with computer systems and their applications.

• Proficiency in Microsoft Office Suite, Office 365, Adobe Acrobat, and other commonly used office applications.

• Ability to maintain a consistent work schedule during business hours.

• Motivated self-starter with the ability to work independently, take on new challenges and learn new skills or approaches.

• Ability to operate well in a fast-paced environment, set priorities to accomplish mu