Human Resources Generalist

Department
 

BSD PED - Human Resources

About the Department
 

The Department of Pediatrics at the University of Chicago is a dynamic and stimulating place to work. We strive for the highest level of complex care for children from diagnosis and treatment; provide outstanding education and training for students, postgraduate scholars, and physicians; and nurture the research of Department scholars who seek to elucidate the causes of pediatric disease and identify promising new therapies. In addition to our provision of clinical care at UChicago Medicine (UCM) Comer Children’s Hospital and at our regional sites, we are currently expanding our clinical care across Northern Illinois and Northwestern Indiana. In collaboration with our partners in the Chicagoland Children’s Health Alliance (CCHA; Advocate Children’s Hospital, and NorthShore University Health System). CCHA has responsibility for the care of almost 1 million children. The Department has 6 ambulatory sites and 3 inpatient sites of care across the region with the goal of providing care ‘close to home’ whenever feasible (https://pediatrics.uchicago.edu/). Our mission is to improve the health of every child entrusted to us, in an inclusive environment that is committed to family-centered care, clinical excellence, impactful scholarship, effective disease prevention, and advocacy for the appropriate care of every child. We are especially committed to the children on the South Side of Chicago and to altering the inequities in healthcare.

Job Summary
 

The Human Resources Generalist reports directly to the Associate Director, Human Resources and assists with management of all departmental activities associated with human resources, performing a full range of day-to-day human resources tasks in support of Departmental, Divisional and University HR goals. Ensures successful customer service and HR practices for the staff, students, managers, and visitors they support. Functions with considerable autonomy, assuming responsibility for the oversight and coordination of many diverse administrative tasks requiring a high degree of confidentiality, discretion, independent judgment, and initiative. Builds credible relationships across the organization to help facilitate effective employee communications, problem-solving, and solution-based outcomes. Assists with special projects as needed.

Our department follows a hybrid work structure that fosters productivity, collaboration, and employee well-being. Working from the office is encouraged for tasks that require a high degree of collaboration.

Responsibilities

• Serves as a key resource to staff, hiring managers and departmental administrators on all relevant federal, state, local and University human resource regulations and policies.

• Liaison to the UCMC Medical Staff Office for advanced practice provider privileges, licensure and compliance.

• Responsible for managing compliance activities related to University guidelines and training expectations, inclusive of development and maintenance of metrics and ad hoc reports.

• Work with the Office of International Affairs, University Human Resources and Payroll for employment matters involving work authorization.

• Maintains knowledge of University Human Resource policies and procedures as well as federal, state and local employment and labor laws staying abreast of changes and implementing the changes into the day-to-day workflow.

• Works efficiently and effectively to resolve employment and payment related issues in consultation with appropriate offices such as Shared Services, Payroll, Student Employment communicating directly with all stakeholders to ensure issues are successfully resolved.

• Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.

• Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate level of guidance.

• Provides professional support to a unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.

• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related jo