Human Resources Assistant

Requisition ID: 97464 

Job Category: Human Resources 

Location: Medellin, Antioquia, Colombia 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

 

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.
 

 

Hatch Ltd. is seeking a highly motivated and energetic English speaking Human Resources Assistant to join our HR Shared Services team in Medellin! In this role, you will report to the Regional HR Service Center Lead and collaborate with the broader Human Resources group to ensure that every employee experience at Hatch is exceptional. 

The Human Resources Shared Services team is a client-focused team that works in partnership with employees, managers, and other HR functions to provide strategic, simple, and efficient solutions that drive operational excellence and business results. The ideal candidate will have outstanding attention to detail, strong administrative skills, competent in data entry, MS Office including advanced Excel, familiarity using ticketing tool (Zendesk) and HR technology (SAP, SuccessFactors), with proven ability to handle confidential matters. 

  

Responsibilities include: 

  

Recruitment and Onboarding: 

When it comes to the recruitment and onboarding of new hires, responsibilities include: 

• Supporting the administrative part of the new hire process (i.e., creation of employee in HR System). 

• Assisting where necessary during the pre-boarding and onboarding of employees, i.e. staying in touch with them, answering their questions, sending them relevant material, and so on. 

• Administer new employee on-boarding, including organizing and performing new hire orientation, creating new employee files, ensuring all necessary paperwork is properly filled out and submitted to appropriate  persons and updating records of new staff. 

Administrative Tasks: 

A relatively big chunk of the HR coordinator’s work consists of performing administrative tasks. These include, but are  not limited to: 

• General administration and coordination. 

• Provide personnel policy and procedure guidance to employees and management. 

• Assist with payroll administration and other local processes 

• Maintain and update both hard and digital copies of employee’s records. 

• Answer all internal and external HR-related inquiries or requests. 

• Assist with other HR responsibilities that may arise from time to time 

• Execute and manage transactions in HRIS, including increases, bonuses, leaves, absence administration, terminations etc.  

Reporting and Recommending: 

An important part of the HR Coordinator’s job consists of trying to improve existing processes.  In order to do so, the  HR Coordinator needs to develop a deep understanding of the data through a lot of data analysis and reporting.  
Tasks that go with this part of the job include: 

• Conduct audits of HR d