Gift Processing Coordinator

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For more information on everything FAU has to offer, please visit www.fau.edu/jobs. 

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

The Division of Institutional Advancement is seeking a Gift Processing Coordinator in Boca Raton, FL, to support the administrative and operational functions of Advancement Services. The Gift Processing Coordinator is responsible for the timely and accurate processing of all philanthropic gifts and pledges, including overseeing gift entry, data integrity, reconciliation, acknowledgment processes, and maintaining constituent records in the Foundation’s database. This role ensures compliance with institutional policies and audit standards while maintaining accurate donor records and reporting.

Gift Processing & Compliance:

• Receive, review, and process all types of gifts, including pledges, payroll deductions, and matching gift payments.

• Ensure the IRS, CASE, and institutional guidelines are being followed. 

• Maintain documentation and audit trails to ensure compliance with donor intent. 

• Create and validate tax receipt requests.

• Generate invoice reminders for pledges to ensure timely and accurate communication regarding outstanding commitments. 

• Prepare and reconcile daily reporting and posting related to gift entry and deposits with finance.  

Database & Record Management:

• Create and maintain constituent and gift records in Raiser’s Edge. 

• Support document imaging and record retention. 

• Adhere to best practices for data entry, record keeping, and data security through data validation and cleanup.  

Cross-Functional Support: 

• Serve as a resource for donor inquiries related to gifts and records. 

• Provide guidance on gift policies, procedures, and data standards. 

• Support special projects, events, or campaigns coordinated by the Advancement Services or Development team. 

• Work collaboratively with internal partners to maintain a positive donor experience through accurate and timely data services. 

• Collaborate with finance, IT, and Advancement to improve processes.

• Perform other job-related duties as assigned.

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

• State retirement options include tax-deferred annuities and Roth 403(b) plans. 

• State employees' Public Service Loan Forgiveness (PSLF) program

• Flexible work arrangement plans 

• Sick Leave Pool Program 

• Paid time off (eligible employees), including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at the President’s discretion). 

• Paid Community Engagement Volunteer Service Day 

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers, visit us at https://www.fau.edu/hr/benefits/index.php 

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