Fiscal Assistant II

Classification Title:

Fiscal Assistant II

Job Description:

Processing of the division’s PCard charges, PO/Invoice payments using UF’s financial system and departments internal sub-system for an annual operating budget of 6 million.  Responsibilities include matching invoices with the internal purchase request and pays/clears the expense within the UF timeline. Responsible for verification of the correct account coding of disbursements in the general ledger along with reconciliation of those expense against the internal system each month.

Process revenue collections/transfers for UF Research center internal billing through UF’s financial system and departments internal sub-system.  Record the payment status for internal accounts receivable invoices processed for department to maintain up-to-date accounts receivable data.  The transactions entered are charged mostly to grant funding per department approval through internal shadow system.  Revenue transfers annually totaling approximately 12 million dollars annually.

Maintains department property records which includes on site verification and record keeping for all department equipment by location, usage by species.

Maintains all Space usage verification activity for Department that includes 11 facilities and over 120 thousand square feet.

Process deposits for external payments.

Other duties as assigned.

Expected Salary:

$23.28/hour

Minimum Requirements:

High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:

Proficiency in Microsoft Office (Word, Excel and Outlook). Ability to multi-task, prioritize and follow up on issues, high level of organizational skills with a strong attention to detail.

Special Instructions to Applicants:

This is not a remote work position, and it is located on the University of Florida main campus in Gainesville, FL.

In order to be considered, applicants must provide a cover letter, resume, and list of three professional references.

A criminal background check is required. 

This is a time-limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required: No