Fiscal Assistant II

Classification Title:

Fiscal Assistant II 

Classification Minimum Requirements:

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Job Description:

Prepare all non-travel, unencumbered expenses for reimbursement.

Assist faculty and staff with resolving financial transaction issues and understanding the fiscal processes. 
Enter appropriations and cash-based non-travel unencumbered expenses in department shadow system.

Scan and save to server invoices/receipts of transactions after they are verified and upload to voucher system.

Correct Vouchers.

Reconcile and approve pCard charges processed by Fiscal Assistant III.

Process expense reports-Employee reimbursements. 

Send out reminders for PCard related paperwork

Print monthly reports for signatures of charges made to PCard users.
Check/fix invoices on marketplace to ensure correct funding and/or match PO

Backup to Fiscal III (purchase orders, uf marketplace, shopping carts) as needed

Office Support for front desk and front office 

Train on UF retention policy.  Conduct biannual archive audit for disposition of records following UF policy. Maintain archives of front office transactions, following UF policy for archiving, retention, and disposition of records.

Assist with Center functions such as registration, serve lunch and distribute information for groups

Assist with scanning travel documents and forward to Plant City Administrative Assistant for action.
Provide C&G copies of non-travel pcard, purchasing and unencumbered expense reports as requested.
Collect and maintain a record of rent from Dorms/Residences.

Assist with end of fiscal year activities.

Expected Salary:

$20-21/hour commensurate with experience and education

Required Qualifications:

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Preferred:

Knowledge of PeopleSoft and Excel preferred.

Ability to work independently.

Ability to plan, organize and coordinate work assignments.

Ability to establish and maintain effective working relationships with others.

Working knowledge of Microsoft Excel, knowledge of PeopleSoft, Microsoft Word, Microsoft PowerPoint

Special Instructions to Applicants:

Please submit resume and 3 references in one document. Please note if any references cannot be checked prior to a job offer.  Position is on site however, one day remote is possible after initial training period. Full time TEAMS positions offer a wide range of benefits, including paid holidays, health insurance and generous leave accruals. 

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No