File Clerk - Temporary

WHO WE ARE

 

 

Helena Agri-Enterprises, LLC is an innovator and service provider for agricultural and professional markets in the United States and around the world. We are one of America's only retailers and distributors with expertise in formulation, research and development, precision technology, data solutions, professional application and manufacturing. For nearly 70 years our people have been driven to provide sustainable solutions that help feed, clothe and fuel the world. With over 450+ locations nationwide and over 6,000 employees we rank among the top agricultural service companies in volume and sales of agricultural products and services.

 

 

ABOUT THE JOB

 

 

The Human Resources File Clerk provides administrative and records-management support to the Human Resources department, with primary responsibility for maintaining accurate, organized, and confidential employee records. This position supports Employee Relations, Leave, Workers' Compensation, and other HR functions through document management, data entry, file maintenance, records auditing, and timely processing of HR-related documentation.

 

 

The HR File Clerk is expected to maintain a high level of confidentiality, accuracy, organization, and customer service while helping the HR department maintain efficient and consistent recordkeeping processes.

 

 

WHAT YOU'LL DO

 

 

• Maintain accurate, organized, and confidential electronic and paper employee records in accordance with established HR processes and record-retention requirements.
• Receive, review, sort, scan, index, upload, file, and distribute HR-related documents.
• Ensure documents are accurately associated with the appropriate employee record and maintain consistent naming, filing, and indexing practices.
• Audit employee files for completeness and accuracy and assist with correcting missing, outdated, or improperly filed documentation.
• Maintain records associated with Employee Relations matters, including corrective actions, performance documentation, Performance Improvement Plans, investigations, and other confidential HR documentation.
• Provide administrative support for Leave and Workers' Compensation processes, including organizing documentation, maintaining files, tracking received information, and assisting with follow-up as directed.
• Retrieve and provide HR records and information to authorized HR personnel in a timely manner while maintaining confidentiality.
• Maintain appropriate tracking logs and spreadsheets related to HR records and administrative processes.
• Assist with the preparation, organization, and distribution of HR documents, forms, correspondence, and reports.
• Assist with incoming and outgoing mail and other HR department administrative needs.
• Support the HR team with records requests, audits, projects, and other administrative activities as needed.
• Identify opportunities to improve filing, document-management, and administrative processes, including opportunities to reduce paper and improve electronic recordkeeping and efficiency.
• Maintain accurate records of documents received, filed, removed, or otherwise processed.
• Provide professional and responsive customer service to employees, managers, HR team members, and other internal and external customers.
• May be required to drive a company vehicle.
• Regular and reliable attendance is required.
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