Operations Coordinator II (Tupelo Regional Campus)

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

Maintains financial records, monitors procurement transactions, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Finance

Sub-Family - Financial Support

Career Track / Level - O2

Grade - 4

Min Mid Max $38,771 $48,464 $58,157

Role Summary

1. Monitors, organizes, and updates procurement transactions, accounts payable/receivable transactions, fiscal records and reports and affiliated materials, processes reimbursements and assigns funding codes in accordance with established rules, regulations and policies.

2. Tracks vendor reports, records and fund ledgers using existing tracking systems to ensure compliance with established rules and regulations.

3. Drafts communications and reports, maintains organization of varied records and secures resources for financial activities to provide administrative support within a specified work unit.

4. Answers fiscal questions and provides information based on set materials and standards to various audiences.

Examples of Work Performed

• Provides operational, administrative, and fiscal support for the department.
• Monitors accounts and assists in departmental budget planning, preperation, and compliance.
• Serves as a liaison to Procurement, Accounting, and Human Resources.
• Coordinates and processes various administrative forms for purchasing, travel, SAP, facilities and employment.
• Implements internal processes and assist with making recommendations for continuous improvement,
• Schedules and coordinates calendars for meetings, events, and other departmental activities.
• Resolves discrepancies with accounting records.
• Schedules classroom use and provides logistical support for conferences, special events, and other related activities. 
• Arranges and assist with on boarding of new employees.

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Monitors, organizes, and updates procurement transactions, accounts payable/receivable transactions, fiscal records and reports and affiliated materials, processes reimbursements and assigns funding codes in accordance with established rules, regulations and policies.

2. Tracks vendor reports, records and fund ledgers using existing tracking systems to ensure compliance with established rules and regulations.

3. Drafts communications and reports, maintains organization of varied records and secures resources for financial activities to provide administrative support within a specified work unit.

4. Answers fiscal questions and provides information based on set materials and standards to various audiences.

Minimum Education/Experience

Education: High School or Equivalent 

Experience: (4) Four Years Experience 

Preferred Qualifications

For full consideration, please attach a resume and cover letter with your application.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for emp