Human Resources Associate (FTA, G6)

Background
  Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
  UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP, as an integral part of its mission to fight poverty and improve the lives of people around the world, is committed to being open, transparent and accountable. As part of this commitment, UNDP adopted International Public Sector Accounting Standards (IPSAS) and established a Global Shared Service Center (GSSC) to provide IPSAS transactional recording (in the areas of revenue, expenses and fixed assets), advisory and support services to UNDP Offices worldwide, and to provide training to UNDP Offices where needed. Human Resources services within the GSSC was set up earlier in 2003 in Copenhagen and it provides customized service packages to more than 40,000 UN personnel from agencies, funds and programmes across the UN System. GSSC-HR in Copenhagen has established a legacy as a major Human Resources administration centre within the United Nations and is recognized as a centre of excellence. The Global Shared Service Center (GSSC) is part of the Bureau for Management Services (BMS).

In the area of Human Resources, the Global Shared Service Center (GSSC) supports UNDP offices, as well as other UN agencies, funds and programmes across the UN System with the provision of transactional services, support services to personnel and advisory services to both personnel and management.

The Human Resources Associate (HRA) in the GSSC-HR Unit is accountable for ensuring transparency, accuracy and assuring full compliance with Staff Rules/Regulation and/ UNDP HR policies and guidelines.

Under the guidance and supervision of the HR Specialists and the HR Analysts/HR Associates, the HRA manages the determination and implementation of benefits and entitlements of Fixed Term, Temporary Appointments and Permanent Appointments of International staff, General Service staff and interns globally, covering life and career events from pre-appointment to beyond separation.

Job Purpose and Organizational Context

The Human Resources Associate (HRA) in the GSSC-HR Unit is accountable for ensuring transparency, accuracy and assuring full compliance with Staff Rules/Regulation and/ UNDP HR policies and guidelines.

The HRA advises internal and external clients and managers on benefits and entitlements, Staff Rules/Regulations and HR policies/guidelines and promotes a collaborative and client-oriented approach, sharing knowledge and best practice, including conducting training courses and coaching. 

Clients with whom there is direct contact include International Professional, General Service staff of UNDP, sister UN Agency staff and interns globally, as well as other units in UNDP such as OHR and OFM in BMS, as well as the Executive Officers/HR Associates (local HR) in global UNDP and other UN entities such as UN Payroll, UN Insurance, UNJSPF and more.

The HRA is jointly responsible for meeting the agreed GSSC-HR work plan deliverables supporting the overall HR Strategy.
 

Duties and Responsibilities

Advisory/ Expected Results 
Act as an internal advisor on matters relating to benefits and entitlements, fostering partnerships with internal and external stakeholders by briefing and advising clients, staff, colleagues and partners of the rules and regulations and the interpretation thereof to achieve the following results:

• Comprehensive HR strategy including benefits and entitlements management.
• Consistent approach in compliance with Staff Regulations and Rules and policies.
• Client and partner confidence in GSSC HR as an HR service provider.
• HR policies and guidelines relating to Benefits and Entitlements are reviewed and revised as necessary.

Administration / Expected Results
Administer, certify and approve processing of Benefits and Entitlements in full compliance with Staff Regulations and Rules and Financial Accountability Framework and policies.  The HRA2