Senior Associate, Accounting, AP & AR

Senior Associate, Accounting, AP & AR

Capital One is seeking a solution-oriented, detail-driven, and self-motivated Accounts Payable (AP) & Accounts Receivable (AR) Senior Associate to support the rapid growth of our travel business. The ideal candidate thrives in a fast-paced environment, enjoys building structure around complexity, and consistently raises the bar on accuracy, efficiency, and internal controls.

We are not looking for an AP/AR expert, although prior experience here is a plus. We are instead focused on finding someone who can map out the existing processes, identify areas for optimization and automation, build and implement technical solutions to optimize workflows.

Accounts Payable & Accounts Receivable Responsibilities:

• Map current processes and identify areas for optimization

• Build and implement automation solutions, leveraging SQL / Python or other coding languages as well as third party resources where relevant

• Ensure all transactions are recorded in accordance with GAAP, and support quarterly/annual financial audits.

• Devise and implement tracking systems that seamlessly integrate with the rest of our Finance Operations
    

Accounts Payable (AP) Responsibilities

• Manage invoice intake, validation, and processing using Coupa Pay and TransferMate (or equivalent solutions), ensuring timely and accurate payments.

• Ensure proper approval routing by:

  • Leveraging Finance reconciliation outputs and dispute engines to resolve discrepancies.

  • Coordinating with the relevant business owners for final approval/validation when required.

• Maintain and improve system approval flows, GL default settings, and automated invoice batches pushed to the ERP.

• Support onboarding of new suppliers, including:

  • Setting up vendors in Coupa

  • Collecting required tax documentation (W9, W8)

  • Ensuring appropriate GL coding, tax profiles, and approval hierarchies.

• Manage communication with suppliers regarding invoice status, Coupa set ups, and general AP inquiries.

• Create and manage payment batches in Coupa (or equivalent systems) to ensure timely payment of suppliers. 

• Ensure compliance with relevant statutory requirements.
   

Accounts Receivable (AR) Responsibilities

• Support invoicing workflows for Luxury Hotel Collection partners, using internal tools for invoice generation.

• Support AR collections using Onyx or other applicable payment solutions.

• Monitor AR aging reports, escalate overdue receivables, and collaborate with stakeholders to ensure timely collections and dispute resolution.

• Ensure accurate cash application and reconciliation of receipts.

Cross-Functional Collaboration & Process Improvement

• Partner with Finance, Operations, Product, and Business teams to streamline processes and resolve issues impacting AP and AR.

• Identify and execute on automation opportunities to maximize efficiency and reduce manual touchpoints.

• Benchmark AP/AR performance and drive initiatives that improve speed, quality, and scalability.

• Contribute to building and improving SOX-compliant processes and controls.

Basic Qualifications:

• Bachelor's Degree or military experience

• At least 2 years of experience in Accounting or Risk Management or Finance or a combination

Preferred Qualifications:

• Bachelor’s Degree in Accounting, Business, Finance, Economics, Statistics, or a quantitative field

• 3+ years of experience in Accounting or Risk Management or Finance or a combination

• 1+ years of experience in an analytical position investigating complex data issues and building scalable solutions. 

• Prior experience in Accounts Payable and Accounts Receivable 

• Strong written and communication skills

• Strong understanding of accounting principles and experience with multinational entities, multi-currency transactions, and intercompany flows.

• Demonstrated ability to work autonomously, solve ambiguous problems, and imp