Executive Assistant/Asystentka Zarzadu-jezyk angielski

Why Oviva?

To build a healthier future for all, our mission is to provide the most accessible and effective care to people living with weight-related conditions.

By blending behaviour change therapy with our unique technology and an incredible team of passionate employees, we are creating affordable and accessible app-based healthcare programs to tackle conditions such as obesity and type 2 Diabetes.

We are an award-winning and largest digital health provider in Europe. We are rapidly expanding across the UK, Switzerland, Germany, France and now Poland. You will be joining an organization that has treated 500.000 patients to date and is opening a new shared service in Poland to support our global operations.

To support our growing business, we are looking for a dynamic Executive Assistant/Asystentke Zarzadu to provide support to our executive team in Switzerland and Germany, based from Poland. If you're organised, proactive, and thrive in a fast-paced environment, we want to hear from you!

The role:

As an Executive Assistant/Asystentke Zarzadu at Oviva, you’ll be an essential part of our global team, providing top-tier support to our global executives, including the CEO, CTO, CPO, CFO, and others. This dynamic, remote position will include; travel arrangements, event management, administrative support, communication management, document preparation, vendor and partners management, ensuring our executives can concentrate on strategic initiatives and our mission to create a healthier future for all.

Requirements

Key responsibilities:

External scheduling:

• Coordinate the executive team's complex schedules for external calls
• Manage the CEO’s calendar and potentially other executives’ schedules
• Build a network with relevant regulators and partners

Travel arrangements:

• Organise and book travel logistics, including flights, accommodations, and itineraries for domestic and international trips

Event and meeting coordination:

• Plan and execute logistics for offsite meetings, conferences, and internal events, ensuring all details are handled

Administrative support:

• Handle tasks such as email correspondence, document preparation, and expense reporting

Project assistance:

• Support various executive-led projects with administrative and logistical help

What are we looking for you to bring:

• Fluency in English both written and verbal, German is a plus
• Minimum of 3-5 years of experience in an executive assistant or Asystentke Zarzadu role or similar administrative position
• Highly organised with the ability to multitask with multiple stakeholders, manage multiple priorities and deadlines proactively
• High sense of confidentiality and discretion
• Self-motivated and capable of effectively solving problems
• Proficiency in Google Workspace (Google Docs, Sheets, Slides)
• Experience in a startup or dynamic business environment is highly desirable
• Passion for healthcare and alignment with Oviva’s mission

What we offer:

• The opportunity to make a meaningful impact in revolutionising healthcare
• Exciting and rewarding role in the high-growth environment
• Training and development opportunities
• We embrace flexibility & remote working
• We provide a home working allowance to enable you to set up your workspace in a way which suits you
• Competitive salary

Having a culture that people want to work in, is very important to us. We do this by keeping our values at the forefront of everything we do:

We put the patient first, We measure & improve, We build winning teams

Oviva is passionate about creating an inclusive culture that encourages, supports, and celebrates the diverse voices of our employees. We are a truly inclusive place to work, where everyone can be themselves and everyone is welcome. We're Proud to be a Disability Confident Employer

Please click ‘Apply’ today and take your next step towards a career with Oviva.