Office Associate, Senior - Ross Hall Shared Staff Center, Anthropology

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JOB TITLE:�� 

Office Associate, Senior - Ross Hall Shared Staff Center

JOB PURPOSE:   

The Ross Hall Office Associate, Senior serves the departments of Anthropology, Philosophy & Religious Studies, Communication & Journalism, and American Cultural Studies. Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside designated unit/program; administratively supervise comprehensive office operations and support staff for department/unit.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Autonomously interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations. 
• Perform complex problem resolution. Serve as a resource for department/unit and campus.
• Participate in fiscal planning activities.
• Research, compile, develop, analyze and integrate data. Prepare related reports and correspondence; perform difficult research for special projects as assigned by supervisor.
• Create and/or maintain complex records systems and/or databases.
• Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required.
• Make recommendations on and revise existing office policies, systems, methods, and procedures; create/revise related documentation. Ensure compliance with policies and procedures.
• Supervise support staff.

SUPPLEMENTAL FUNCTIONS:

• Some positions may perform academic advising.

COMPETENCIES:

• Analysis/Problem Identification
• Attention to detail
• Consistency
• Individual Leadership
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:  

Education: Associate’s degree

Experience: 1 year progressively responsible work-related experience

DESIRED QUALIFICATIONS:   

• Bachelor’s Degree or equivalent combination of education and experience
• Experience with purchasing, P-cards, and purchase orders
• Experience with electronic record keeping and reporting
• Excellent written and verbal communication skills
• Experience in higher education/academia 

REQUIRED APPLICATION MATERIALS:  

Complete the online application.  The department additionally requests candidates upload the following document(s) for a complete application: 

1. Cover letter 
2. Resume or C.V. 
3. Contact information for four work-related references (references will only be contacted if you a