Executive Operations Coordinator, Office of the CEO

<p><strong>What MatX Is Building</strong></p> <p>MatX is building cutting-edge AI infrastructure at the intersection of hardware and software, on a mission to make the world's best AI models run as efficiently as possible. We're growing fast, and our CEO's time is one of the most valuable resources in the company. This role exists to protect and multiply it.</p> <p><strong>About This Role</strong></p> <p>The Office of the CEO at MatX operates as a team of three: the CEO, his Chief of Staff, and you (reporting to the Chief of Staff). You’ll own the operational surface area of this office, allowing the CoS and CEO to focus on company-wide strategy and operational decision-making. You’ll turn calendaring, communications, and logistics into a multiplier for the CEO’s impact on company outcomes.</p> <p>You'll learn how we work: how the CEO thinks and prioritizes, how the CoS works, and where the gaps are. You'll start filling those gaps on your own: drafting follow-up emails, figuring out next steps and who owns them during meetings, or proactively suggesting comms to address the themes you’re hearing across the company.</p> <p><strong><em><br>This is a hybrid role that will require you to work from our Mountain View, CA office 3 days a week, on Tuesday through Thursday</em></strong></p> <p><strong>What You’ll Do Here</strong></p> <ul> <li><strong>Calendar and time management. </strong>You own the CEO's schedule and use it to strategically spend his time. You'll learn company priorities, when he needs buffers, which "quick calls" are actually high-priority, and when to protect personal time </li> <li><strong>Communications and follow-through. </strong>You'll handle and prioritize incoming emails, take notes and send action items to other team members, and work with the CEO to figure out what type of follow-up works best. Over time, you'll draft routine communications on behalf of the CEO and the CoS (meeting recaps, stakeholder updates, scheduling coordination)</li> <li><strong>Meeting support. </strong>You'll prepare agendas, coordinate logistics, and own the follow-up. If action items come out of a meeting, you're the one tracking them and making sure they actually get done</li> <li><strong>Operational support for company initiatives.</strong> This team owns large cross-functional projects — reorganizations, process overhauls, etc. You'll support execution: tracking deliverables, coordinating across teams, flagging when something's slipping, and keeping the machinery running once the strategy is set</li> <li><strong>Personal logistics. </strong>Occasionally you'll book a dinner reservation, coordinate a persona