Executive Administrative Assistant

Overview

The C‑Suite Executive Assistant provides high‑impact strategic, administrative and project management support to senior executives within a global life science tools organization.  This role is central to enabling executive effectiveness, ensuring operational excellence, and maintaining seamless communication.  The ideal candidate thrives in a fast‑paced environment and brings exceptional judgment, discretion, and organizational mastery.

Responsibilities

Executive Support & Strategic Partnership

• Serve as a trusted partner to C‑suite leaders, anticipating needs, managing priorities, and enabling focus on the highest‑value initiatives.
• Manage complex, global calendars across multiple time zones, balancing strategic priorities, internal governance, customer engagements, and board‑level commitments.
• Prepare executives for meetings through briefing materials, agendas, research summaries, and follow‑up tracking.
• Act as a liaison between the executive and internal/external stakeholders, ensuring timely communication and alignment.

Operational Excellence

• Coordinate domestic and international travel, including itineraries, logistics, visas, and expense management.
• Drive preparation and coordination of executive presentations, leadership offsites, quarterly business reviews, and leadership team related materials.
• Maintain confidentiality of sensitive business information, including M&A activity, financial performance
• Support operational rhythms such as annual planning, budget cycles, and organizational communications.

Cross‑Functional Collaboration

• Partner closely with global teams across the enterprise and Executive Assistant to the CEO.
• Facilitate smooth information flow across the organization, ensuring the executive is informed, prepared, and connected to key initiatives.
• Build strong relationships with other executive assistants to coordinate enterprise‑wide priorities and events.

Project & Process Management

• Lead or support special projects, including process improvements, culture initiatives, and cross‑functional programs.
• Track action items, deadlines, and deliverables to ensure accountability and follow‑through.
• Identify opportunities to streamline workflows and enhance executive productivity.

Qualifications

 

Required

• 7–10+ years of experience supporting senior executives, with at least 3 years supporting C‑suite or equivalent global leadership.
• Experience in life sciences, biotech, medical devices, pharmaceuticals, or a similarly regulated, science‑driven industry.
• Exceptional communication skills, both written and verbal, with the ability to represent the executive with professionalism and clarity.
• Mastery of calendar management, travel coordination, and executive‑level logistics in a global environment.
• High level of discretion, emotional intelligence, and sound judgment.
• Strong proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel), virtual collaboration tools, and enterprise systems.

Preferred

• Experience in a company of comparable scale (10,000–20,000 employees) with global operations.
• Familiarity with scientific terminology, R&D workflows, or commercial life‑science markets.
• Bachelor’s degree in business, communications, or related field.

Success Profile

The strongest candidates will demonstrate:

• Proactive problem‑solving and the ability to anticipate needs before they arise.
• Calm under pressure, especially in a fast‑moving, innovation‑driven environment.
• Executive presence and the ability to interact confidently with senior leaders, scientists, board members, and global partners.
• Operational rigor with a commitment to accuracy, organization, and follow‑through.
• Adaptability in navigating shifting priorities, scientific complexity, and global time zones.

Company Description

Waters Corporation (NYSE:WAT)  is a global leader in life sciences and diagnostics, dedicated to accelerating the benefits of pioneering science through analytical technologies, informatics, and service. With a focus on regulated, high-volume testing environments, our innovative portfolio harnesses deep scientific expertise across chemistry, physics, and biology. We collaborate with customers around the world to advance the release of effective, high-quality medicines, ensure the safety of food and water, and drive better patient outcomes by detecting diseases earl