Executive Administrative Assistant

If you’re passionate about innovation and love working in an environment where you can constantly improve and adopt new technologies to drive business results, then Nationwide’s Information Technology team could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

Join Our Team as an Executive Admin Assistant!

We are excited to bring in a team member that can help our team thrive – through fantastic planning, organization, and communication skills.  We are seeking a professional and kind Executive Admin Assistant to balance and support the needs of three technology executives in our Columbus, Ohio office.

What We’re Looking For

• Looking ahead:  You’ll help the team see what’s coming and have a plan for how to handle it.   Meetings, communications, events, presentations, etc. will all be on your radar as you prepare your executives to succeed

• Communication Skills:  Your verbal and written communication skills will be key to your success.   Lead with empathy and kindness as you help the team navigate their schedules and responsibilities.

• Task Agility:  Be ready to shift your focus when needed.   Disruptions aren’t constant, but they aren’t unusual.   Stay positive in the face of shifting priorities

• People Person: You have exceptional interpersonal skills and can communicate effectively with everyone.

• Tech Enthusiast: You’re proficient with MS Office (Teams, Planner, Outlook, Word, Excel, PowerPoint, etc.) and embrace new technologies.

• Team Player: Whether working independently or as part of a team, you foster strong relationships and partnerships, especially in a hybrid or remote work environment.

What You’ll Do

As an Executive Administrative Assistant, you’ll be the backbone of our operations, ensuring everything runs smoothly. Your responsibilities will include:

• Calendar Management & Scheduling: Manage calendars and schedule meetings for Executives.

• Meeting Planning & Execution: Organize recurring meetings (Weekly, AAMs, Offsites), including logistics, speakers, materials, and follow-up.

• Travel & Expenses: Coordinate travel arrangements and manage expense reporting.

• Vendor & Event Coordination: Assist with vendor communications, event planning, and conference bookings for executives, including participant logistics.

• Office Support: Manage office supplies and support team-building and volunteer events.

• Process Improvement: Provide assistance with office procedures and processes to enhance team productivity and efficiency.

• First Point of Contact: Serve as the initial contact for internal and external inquiries.

• Special Projects: Lead special projects as assigned.

This hybrid position is based in Columbus, OH. Candidates will collaborate in office 2 days per week and enjoy the flexibility of remote work the remaining days.

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Job Description

Key Responsibilities: 

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed. 

• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.

• Compiles information for reports and presentations.