FDC-ADMINISTRATIVE ASSISTANT I

Requisition No: 851537 

Agency: Department of Corrections

Working Title: FDC-ADMINISTRATIVE ASSISTANT I

 Pay Plan: Career Service

Position Number: 70017114 

Salary:  $36,230.74 annually 

Posting Closing Date: 05/03/2025 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF CORRECTIONS

We Never Walk Alone

*** OPEN COMPETITIVE ADVERTISEMENT***

POSITION: Administrative Assistant I

POSITION NUMBER: 70017114

This advertisement is for a Career Service position located at Calhoun Correctional Institution.

Join Our Dynamic Team as an Administrative Assistant to the Warden! This position is not a telework position and is required to report to the FDC office in the area it serves.

 

Salary: $36,230.74 Annually

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

JOB DUTIES:

Are you ready to take on a pivotal role that supports the leadership of our correctional facility? This is your chance to make a significant impact by providing top-notch administrative assistance to the Warden. Here's what you'll be doing:

• Be the Warden's Right Hand: Dive into research, gather crucial data, and prepare insightful written and statistical reports. Your guidance will help shape staff projections and recommendations, and you'll have the autonomy to draw independent conclusions.
• Craft Key Communications: Review, analyze, and draft interoffice memos, correspondence, DC-mail messages, and confidential materials for the Warden's approval. Your words will help steer the direction of our facility.
• Data Guru: Compile and record essential statistical data and reports for the Warden's review. Your meticulous attention to detail will ensure accuracy and reliability.
• Public and Staff Liaison: Interact with the public and staff with tact and courtesy. You'll be the go-to person for interpreting rules, regulations, policies, and procedures, and you'll refer questions to the Warden as needed.
• Meeting Maestro: Provide vital information to department heads about meetings, conferences, and seminars. Keep the Warden's calendar organized and ensure smooth scheduling for training vehicles and office events.
• Report Compiler Extraordinaire: Gather data from department heads and create comprehensive bi-weekly and monthly reports for the Warden's review and approval, then forward them to the Regional Director.
• Mail Management Pro: Open, date, and distribute daily mail for the Warden. Coordinate with the mail room to ensure timely processing of outgoing mail and distribute important DC rules, Adopted Rules, and Policy & Procedure Directives.
• Phone Etiquette Expert: Answer the phone promptly and professionally. Screen and transfer calls to the appropriate personnel or accurately take and transmit messages without delay.
• Meeting Minutes Maven: Take, transcribe, and distribute minutes of meetings conducted by the Warden. Your note