Project Coordinator - Illinois College of Osteopathic Medicine (IllinoisCOM)

Job Description:

About the Position 

The Project Coordinator role within the Illinois College of Osteopathic Medicine (IllinoisCOM) at The Chicago School will collaborate closely with cross-functional teams to support the development and launch of our new medical school program. IllinoisCOM is The Chicago School’s fourth academic college, and it will enroll its first class of students in fall 2026. This position will ensure effective communication, timely task completion, and adherence to project timelines across the major phases of our medical school implementation. Successful candidates will possess excellent organizational skills, a strong ability to multitask, and experience working with executive leaders within higher education and occasionally corporate settings. 

This is a Chicago-based position that will be eligible for remote/hybrid work. This position will require occasional onsite support at the Chicago campus and may also require occasional travel to support initiatives across other campus locations in Southern California, Washington D.C., and Dallas.  

The Project Coordinator will report to the Dean of IllinoisCOM at The Chicago School and will collaborate with faculty and staff across IllinoisCOM and the greater university community. 

Key Responsibilities  

• Project Planning and Scheduling: Develop project plans, timelines, and milestones for the critical tasks spanning our medical school development and implementation timeline. Coordinate with team members across pre-clinical curriculum development, clinical program implementation, strategic initiatives, and other areas to ensure tasks are clearly defined, assigned, and scheduled appropriately. 

• Communication: Act as a central point of contact for project-related communication across multiple departments and external stakeholders. Maintain open channels of communication between team members, faculty recruitment committees, vendor partners, and accreditation bodies. Provide regular updates on project progress, potential issues, and solutions to senior college and university leadership. 

• Task Coordination: Monitor complex project tasks including curriculum mapping, vendor contract negotiations, preceptor credentialing, clinical rotation development, and faculty onboarding processes. Identify potential delays or roadblocks while working proactively to address them. 

• Meeting Management: Coordinate project leadership meetings related to all critical areas of implementation. Manage pre-meeting logistics including collecting and distributing agendas and status reports on overall program development. Handle in-meeting logistics such as taking detailed meeting minutes, and post-meeting follow-up on action items related to accreditation requirements, and milestone deliverables. 

• Documentation: Maintain accurate and up-to-date project documentation in an orderly manner in order to report out on overall progress. Ensure that all project-related documentation supporting the IllinoisCOM  launch is properly organized and accessible to the team. 

• Specialized Coordination Support: Assist with coordination of medical education-specific initiatives including anatomy lab planning, simulation equipment procurement, Canvas LMS implementation, assessment framework development, and clinical rotation manual creation. Support coordination between university and IllinoisCOM-specific hiring to ensure seamless integration of new team members.