Accounts Receivable

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Working Title:

Accounts Receivable

Institution:

Minnesota State College Southeast

Classification Title:

Accounting Technician

Bargaining Unit / Union:

207: AFSCME - Technical

City:

MSSE - Winona CampusRed Wing

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$22.57 - $32.79

Job Description

Under limited supervision, this position administers, processes, and maintains the accounts receivable at Minnesota State College Southeast.  This position provides the financial information, explains and interprets policies, procedures and advices on matters pertaining to the areas of Accounts Receivable and Financial Aid reconciliation. They will support a student’s efforts to successfully transition to the college and reach academic goals by providing guidance and financial literacy information to align with the retention and engagement efforts of other departments.  This position serves as the frontline communicator for student accounts and strives to provide excellent customer service to external and internal clients.  This position reconciles financial aid disbursements  and is responsible for recognizing errors through analysis and preparation of accounting records and reports. Primary Office Location: This position can be based at either our Winona or Red Wing campus.

RESPONSIBILITIES AND RESULTS

Responsible for accounts receivable activities relating to student and non-student accounts

• Serve as the campus expert across both campuses to oversee student tuition statements by reviewing data in ISRS and explaining the procedural rules and regulations of collection of tuition.    
• Establish the terms and conditions for financial obligations for balances owed to the campus.
• Monitor external plan (Nelnet) to review payment activity and adjust payment balances for students.
• Determine Nelnet enrollment deadline dates for each academic semester.  Research and resolve account discrepancies with student payment plan accounts.
• Determine and cancel student registration for those that have not met the minimum payment requirement, do not have financial aid deferment on file, and/or established a payment plan in the registration cancellation process.
• Notify students either by written or verbal of their cancellation process. Add/remove charges on student accounts for reasons that include tuition refund appeals, application fee waiver, parking waivers, withdrawal waivers, late fees, payment plan fees, book charges, etc.
• Generate invoices for non-student accounts i.e. space rental, conferences, supplies or contract/non-credit instruction and review for accuracy.
• Compile reports and maintain refund records created by waivers, withdrawals and/or appeals
• Collaborate with Financial Aid to calculate and determine any changes in financial aid award affecting the student refund and/or balance owed to the college. Refund students by the original payment transaction, check, cash or credit card with access to MinnState’s credit card processor website for management of card refunds.
• Access MinnState’s credit card processor website to manage and refund credit card refunds. 
• Compile reconciliation reports to reconcile student refunds made by credit card or check.
• Analyze reports and determines the collection of unpaid student and non-student past due accounts.

Responsible for third party awards relating to student accounts

• Complies reports and records and maintains and inputs authorization documents to ensure correct information is entered onto  student accounts
• Invoice third party vendors and reconcile authorizations to students’ accounts. Responsible for reconciling PSEO payments received with registration data gathered from the Department of Education.

Assist in the duties of internal reconciliation of financial aid

• Prepare and generate reports comparing Direct Loan records to ensure reconciliation of COD and G5.
• Regularly monitor accounts to comply with cash management regulations, i.e making sure funds are drawn for immediate need and any funds that cannot be used within the cash management guidelines are returned timely.
• Collaborate with the financial office to ensure funds are requested and receipted into the correct chart of accounts.

Responsible for collection activities with Minnesota Department of Revenue (MDOR)

• Compiles reports and information to determine overdue accounts.
• Pro