Accounts Payable Specialist

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Regular or Temporary:

Regular

Language Fluency:  English (Required)

Work Shift:

1st Shift (United States of America)

Please review the following job description:

A detail-oriented professional with expertise in operations management and customer service. Skilled in conducting thorough research, delivering prompt customer service, and handling complex transactions efficiently. Dedicated to process improvement and providing precise financial data.

This position is remote 4 days per week with 1 day per week in the Birmingham office.

We may be open to 100% remote for candidates outside of the Birmingham metropolitan area.

KEY RESPONSIBILITIES

The following is a summary of the essential functions for this job.  Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time

Invoice Processing

• Review, validate, and process carrier invoices daily using various internal accounting and payment systems
• Verify accuracy of invoice details including amounts, carrier information, and payment terms
• Adhere to contract agreements and ensure payments are sent by due date

Discrepancy Resolution and Risk Management

• Quickly identify and resolve discrepancies within assigned markets, maintaining a clean market adhering to GAAP principles
• Escalate and collaborate with senior level accountants/team leads to resolve complicated or special problems
• Reach out to the correct party to resolve errors, including both internal and external contacts
• Monitor progress from identification to resolution and ensuring proper procedures are followed to correct an error
• Engage with carriers to reconcile books, requiring documentation collection and communication facilitation between production and carriers.

Carrier Management

• Manage a portfolio of insurance carriers ensuring all payments are processed according to their agreements
• Maintain accurate and up-to-date records of carrier information
• Respond to carrier inquiries and resolve issues related to invoice discrepancies or payment delays
• Identify aging items within assigned markets and work to resolve, including communicating with internal and external partners and escalating when required
• Reconcile carrier’s statements

Research and Report Management

• Review multiple transactions within one policy and complete the necessary research to find any error
• Encouraged to complete majority of discovery individually, but has ability to reach out to senior level accountants
• Review reports provided by accounting to identify urgent or late items
• Participate in reviews lead by senior accountants to ensure entire team is meeting deadlines

Professional Collaboration

• Communicate professionally and effectively across all lines of business
• Work closely with all teams to ensure smooth workflow and issue resolution
• Maintain organized and detailed records within accounting systems

Continuous Improvement

• Participate in department meetings and contribute ideas for process improvements
• Stay informed about changes in accounting, industry progress, and company policies
• Participate in Audits and additional projects as requested

EDUCATION AND EXPERIENCE

• Bachelor’s degree in accounting, finance, or business administration, or equivalent of relevant experience (required)
• Operational Accounting (Accounts Receivable or Accounts Payable) experience (preferred)

FUNCTIONAL SKILLS

• Fundamental Accounting Principles
• High Volume Time Management
• Online and Verbal Communication
• Creative Problem-solving
• Reporting
• Analytical
• Compliance
• Proficient in Microsoft Applications, specifically Excel

General Description of Available Benefits for Eligible Employees of TIH Insurance: All regular teammates (not temporary or contingent workers) working 20 hours or more per week