Clery Compliance Coordinator and Business Manager

Position Title: Clery Compliance Coordinator and Business Manager

Department: Bradley University Police Department 

Reports to: Associate Vice President for Public Safety and Chief of Police

Appointment:   Full-Time; 40 hours per week/12 months

Status:   Exempt

DESCRIPTION: 

Reporting to the Associate Vice President for Public Safety and Chief of Police, the Clery Act  Compliance Coordinator works collaboratively with various offices at the University to ensure the institution’s compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and associated regulations and with various offices in the University to ensure the institution’s compliance with appropriate accreditation entities. 

CHARACTERISTIC DUTIES AND RESPONSIBILITIES: 

CLERY ACT (85% of time) 

• Serves as the institution’s designated “Campus Safety Survey Administrator,” as that term is explained in the Department of Education correspondence; 

• Coordinates the institution’s Clery Act Compliance program; 

• Develops the institution’s Clery Compliance policies and procedures; 

• Prepares, publishes, and distributes the Annual Security and Fire Safety Report; 

• Ensures notices announcing the availability of the Annual Security and Fire Safety Report are properly developed and available to prospective students and employees; 

• In conjunction with the applicable offices, develops and implements Clery Act required policies, programs, and activities; 

• Gathers crime and disciplinary referral data from various internal and external sources, such as the Division of Student Affairs, local law enforcement agencies, and the state police; 

• Works with the appropriate University Departments to identify all Campus Security Authorities for the institution and maintains a list of them for each academic year; 

• Sends annual request for crime statistics to all Campus Security Authorities at the end of each calendar year; 

• Provides, facilitates, or manages the training of Campus Security Authorities; 

• Consolidates relevant data from these sources with information and policies from across institutional departments; 

• Coordinates with the appropriate campus departments to ensure compliance with HEA Fire Safety regulations; 

• Works with the institutional police department/public safety Records Division to ensure proper classification of crime incident reports; 

• Manages the institution’s Timely Warning Report program; 

• Collaborates with the Public Relations Office to ensure compliance with the “Emergency Notification” requirements of the Clery Act;

• Collaborate with Facilities Management to ensure that at least 1 test is completed each year that includes all required components to meet the HEOA definition of a test;

• Trains key institutional stakeholders on Clery Act requirements; 

• Ensures the institution maintains accurate records on security awareness and crime prevention programs and presentations; 

• Coordinates with Division of Business Affairs to maintain an accurate list of buildings and properties owned and/or controlled by the institution; 

• Ensures compliance with the daily crime and fire log requirements; 

• Serves as the Records Custodian for all Clery Act-associated records; 

• Establishes Clery Act compliance programs at each separate campus; 

• Works with the Counseling Center and Student Health Services to gather statistical data related to crimes disclosed to those offices; 

• Serves as the Recording Secretary for the Clery Act Management Committee;

• Works with the Division of Student Affairs and Human Resources to ensure compliance with the Drug Free Schools and Safe Campuses regulations; 

• Works with the Title IX coordinator  

• Stays abreast of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions; and 

• Submits annual crime statistics to the Department of Education, as required. 

BUSINESS MANAGER (10% of time) 

• Hires, trains, and manages performance of the department’s Administrative Support and Record Clerk employee(s) and student office assistants; 

• Leads fiscal planning, contracts, budgets, and grants; 

• Conducts analysis, research, and reporting to support unit strategic planning needs; 

• Evaluates compliance of fiscal, personnel, and administrative practices; 

• Oversees the coding of police reports and preparation of statistical reports; 

• Oversees the completion of other administrative processes involving reporting and documentation; and 

• Performs other duties as assigned. 

ACCREDITATION (5% of time) 

• Participates in policy and procedure development to hel