Manager, Private Sponsored Programs Financial Management

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

All About You

JOB SUMMARY:

This position is an integral accounting leader for one of Saint Louis University’s core missions, research.  The Manager of Private Sponsored Programs Financial Management will be a key contributor to the Saint Louis University finance team. This individual will be responsible for accurate, timely, consistent financial information of the University’s privately sponsored programs. They will also be responsible for monitoring an effective internal control system over financial reporting surrounding the University’s privately sponsored programs. This individual will be a leader in providing administrative direction to a team of two direct reports regarding the daily operational goals and mission of the department. This individual will ensure administration of external federal funding for research is performed in accordance with federal and University regulations.

JOB DUTIES:

• Ensure the integrity of the University’s privately sponsored programs financial records and the transactions entered into the University’s general ledger are recorded in accordance with Generally Accepted Accounting Principles and any guidance given by sponsors;
• Oversee reconciliation processes and procedures of privately sponsored programs financial transactions;
• Ensure all expenses recorded to private grants within Workday are allowable, within the period of performance, within budget as prescribed in grant agreements;
• Research and resolve accounting financial issues in accordance with Generally Accepted Accounting Principles and sponsor guidance;
• Manage audits with external auditors along with any other ad hoc audit request from sponsors;
• Manage the preparation of privately sponsor financial reports by the Sponsored Program Financial Management team;

• Review monthly journal entries on private grants prepared by the sponsored programs teams;
• Review of special financial reports for University as required;
• Supervise direct reports, which includes recruitment, hiring, evaluation, and coaching responsibilities;
• Review reports, fund setup, and fund closeouts for externally supported privately sponsored programs;
• Work with faculty and department staff on grant accounting reporting and questions;
• Responsible for communication to faculty and departmental staff regarding sponsor updates;
• Develop and distribute informational and training materials;
• Ensure all financial transactions, including labor, non-labor and indirect expenses, are recorded timely and accurately on privately sponsored programs;
• Oversee the reconciliation and distribution of residual balances at the end of the grant period;
• Review cost transfers of private grant expenditures;
• Assist in special projects as requested and communicate status of projects;
• Manage the preparation and distribution of internal sponsored programs financial statements and reports, maintaining the highest quality, reliability and accuracy;
• Develop and maintain the integrity of the sponsored programs financial reporting process and financial controls;
• Maintain and strengthen internal controls over sponsored programs financial reporting.

KNOWLEDGE, SKILLS, & ABILITIES:

The Manager of Private Sponsored Programs Financial Management must possess a unique combination of skills and abilities to successfully navigate a complex set of priorities, including:

• Strong technical U.S. Generally Accepted Accounting Principles knowledge;

• Strong technical Office of Management and Budget Uniform Guidance knowledge;

• Strong knowledge of internal controls over financial reporting;

• Understanding of business processes and ability to identify risks and use data to assist with accurate financial statements;

• Knowledge of Workday, Adaptive, EXCEL, PowerPoint are preferred;

• Excellent communication skills with all levels of the organization;

• Ability to accomplish results and effectively prioritize initiatives across units amid competing priorities in a complex multi-mission organization;

• Ability to recognize areas of process improvement and assist in implementing new processes and procedures;

• Consistently demonstrates and encourages a commitment to quality, customer-centeredness, productivity, and continuous improvement.