Facilities Assistant

WHO WE ARE 
Planned Parenthood Association of Utah (PPAU) is a non-profit family planning agency and a leader in sexual and reproductive healthcare, advocacy, and education in the state of Utah. We provide high-quality, affordable sexual and reproductive health care for Utahns/people in eight health centers across the state.
At PPAU, care is much more than the health, education, and advocacy services we provide; it’s the way we approach our world with compassion and a constant desire to improve. We care with kindness, respect, and are passionate about helping adults and teens of all genders, sexual orientations, races, religions, ethnicities, abilities, and cultural backgrounds lead healthy lives. 
Under the supervision of the Facilities and Security Manager, the Facilities and Security Assistant supports the day-to-day maintenance and operations of PPAU’s facilities. This role helps ensure that buildings and equipment (excluding IT) are functional, clean, and well-maintained. The Assistant works closely with the Facilities and Security Manager and other staff to respond to facility-related needs across all PPAU locations.This position plays a key support role in maintaining a safe and efficient environment for staff and patients and may occasionally be required to assist outside of regular business hours based on agency needs.

Essential Job Functions:

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The Facilities and Security Assistant supports a wide range of functions related to the day-to-day operations of PPAU’s facilities, including but not limited to:
• Assist with routine maintenance and repairs across all PPAU locations, including basic plumbing, electrical, and general upkeep.
• Support the Facilities and Security Manager in coordinating facility upgrades, renovations, and scheduled maintenance.
• Help track and document maintenance requests, inspections, and repairs using internal systems or logs.
• Assist with scheduling and supporting required inspections for security systems, fire safety, and medical equipment.
• Monitor building conditions and report issues promptly to ensure a safe, clean, and functional environment.
• Maintain accurate inventory of facility-related supplies and equipment.
• Support vendor coordination by preparing spaces for contractor work and tracking project progress as assigned.
• Provide on-the-ground support for security and safety drills in collaboration with the Manager and site leadership.
• Assist in setting up and breaking down meeting spaces, staff areas, and events as needed.
• Respond to urgent facilities requests during business hours and, on occasion, after hours when needed.
• Maintain open communication with site managers and team members regarding facility needs or updates.
• Represent PPAU in a professional and respectful manner when working with staff, vendors, and the public.
• Follow all safety, confidentiality, and HIPAA guidelines and protocols.
• Attend required training sessions and staff meetings.
• Perform other duties as assigned in support of the Facilities and Security Manager and overall operations.


• Note: This job description is not intended to be an exhaustive list of responsibilities. Duties may shift based on organizational needs.

Minimum Qualifications:

• ·         High school diploma or equivalent required
• ·         Must be able to lift and carry items over 50 pounds, use ladders, and perform physically demanding tasks such as bending, reaching, and standing for extended periods.
• ·         Previous experience in facilities, maintenance, or security preferred but not required.
• ·         Must have a valid driver’s license and meet insurance requirements.
• ·         Comfortable learning and operating basic building systems and security equipment (training provided).
• ·         Ability to work occasional evenings or weekends as needed.
• ·        Basic knowledge of tools and facility maintenance; contractor or trade skills a plus.
• ·         Familiarity with Microsoft Office (Outlook, Word, Excel) preferred.
• ·         Reliable, detail-oriented, and able to follow through on assigned tasks.
• ·         Strong communication and customer service skills.
• ·         Ability to prioritize multiple requests and stay organized in a fast-paced environment.
• ·         Willingness and ability to travel to different PPAU health center locations as needed.
• Must complete all required PPAU, PPFA, and state-mandated training within the required timeline.

WHY WORK AT PPAU?
In addition to competitive wages and a comprehensive benefit package, being part of the PPAU team means providing all Utahns with the opportunity to move through their sexual and reproductive liv