Documentation and Operations - AVP

 SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG’s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.

In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization’s extensive global network. The Group’s operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.

The anticipated salary range for this role is between $75,000.00 and $80,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees.

Role Description

The Documentation and Operations Analyst is part of the Administration group within Sumitomo Finance & Leasing (SMFL) and is responsible for  all aspects associated with the documentation, funding and operational support of middle market lease and loan transactions for the Construction, IT, Machine Tool, floorplaning, syndication, Transportation, and Japanese client business segments.

This role works with the various business units within SMFL to analyze the documentation and funding requirements by conducting a thorough review of credit approval and conditions, pricing, sales request submissions, customer legal organization structure and legal validity of personal and corporate guaranty, security interest, sales tax and vendor/dealer invoices and quotes. This individual is  knowledgeable in the area of leasing and secured loan contracts. 

Role Objectives

• Manage all aspects of documentation and funding including the preparation and validation of all legal documentation on loan and lease transactions to ensure the information accurately reflects the approved structure and adhere to company policies and procedures. 
• Ensure the proper execution and receipt of all requirements to fund and book transactions in adherence to credit conditions, business policy/procedure guidelines, Know Your Customer ("KYC"), security interest and legal enforceability requirements.  This also includes, UCC filings, lien searches, Aspire (leasing system) input for booking, vehicle title management, customer service, contract legal reviews and preparation for funding and booking.
• Responsible for managing leasing systems and data quality. 
• Timely UCC Filing to obtain PMSI, knowledge of first security interest requirements and ability to properly assess and mitigate risk through  Lien Searches; possess ability to review results, identifying any blanket or conflicting filings and follow through to obtain 1st security interest. Monitoring existing transaction, termination of UCC Filing
• Provide exceptional customer service to all SMFL's internal and external customers.
• Responsible for funding notification.  Communicate closely with accounting team for funding amount, date and wire instruction. 
• Provide due diligence documentation reviews of executed document packages; ensuring completeness and accuracy; identifying any issues and deficiencies.  
• Conduct a Corporation Search under Secretary of each States, and ability to review and interpret entity formation and operating documents. 
• Maintain, update or create reports including but not limited to  insurance, deficiency, UCC expiration and title tracking reports. 
• Ensure compliance with Know Your Customer ("KYC") requirements. Collect all the necessary documents/ financials for approvals. Assess/analyze/review complex transactions as needed including debt subordination agreements, title guaranty, landlord/mortgagee waivers, amendments, assignment documents
• Interface with regional sales managers, dealers, vendors and customers regarding documentati