Finance Legal Administrative Assistant

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Finance Legal Administrative Assistant

FLSA Status: Non-Exempt

Department: Finance

Reports To: Office Manager

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Finance Legal Administrative Assistant (LAA) in our Dallas office. The Finance LAA provides support to the lawyers and paralegals in the Finance Practice Group (PG). The ideal candidate will be professional, detail-oriented, and able to manage multiple projects.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include, but are not limited to:

• Manage and prioritize incoming workflow to meet all deadlines.
• Assist with document revisions and preparation of sets of documents to be circulated for execution.
• Prepare correspondence, memoranda, and other legal documents from written and oral drafts; draft standard correspondence and other documents.
• Scan, profile, and e-mail client documentation to team members as directed.
• Manage electronic file documentation by saving into appropriate electronic folders.
• Answer telephone calls and forward messages to appropriate staff members as needed.
• Establish and maintain deadlines associated with a file through the appropriate calendaring system.
• Prepare legal and closing documents in both physical and electronic format for deal closings.
• Request conflict of interest checks with Conflicts Coordinator, open files, and maintain all client and general files.
• Conduct periodic review for possible storage of older files and prepares files to be closed.
• Greet clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationship.
• Schedule conference rooms for attorney/client meetings.
• Makes travel arrangements when needed; request checks and submit expense reimbursements when appropriate.

QUALIFICATIONS:

• Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation.
• Ability to work effectively and proactively, both independently and within a team environment.
• Strong organizational skills, interpersonal skills, accuracy and attention to detail.
• Strong time management skills and the ability to work under pressure in a fast-paced busy environment.