Executive Assistant, Finance

Company Description

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology™, SanDisk® and WD® brands.

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.

Job Description

We are seeking a seasoned Executive Assistant to partner with the Vice President, Investor Relations. In addition, you will also be supporting two other VPs in the Finance organization.  In this role, you will be a trusted advisor to work with the highest level of discretion and confidentiality understanding the priorities of the VP, Investor Relations, while establishing relationships across the various functional and business teams, outside of finance, such as operations, product marketing, to name a few.  You will become a core member of Western Digital’s Finance administrative team.

The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must!

Essential Duties and Responsibilities

• Assist in planning and executing on all investor relations events, such as investor day, on-site investor meetings, non-deal road shows, and investor conferences, as well as virtual investor events.
• Must be comfortable in working with external teams, such as with teams from covering sell-side analysts, and with WD shareholders/investor teams to coordinate meetings, visits, and overall schedules.
• During specific events/periods, must demonstrate flexibility and willing to work on-site in aiding investor relations workflow.
• Managing POs and expenses related to external services used by IR
• Must have the ability to juggle multiple priorities.
• Calendar Management: Own the VP, IR and a few other Executives’ calendars; coordinate a cross C-suite executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
• Meeting Planning and Event Coordination: Assists in the planning and organizing of internal and external meetings. Obtains briefing documents for key internal/external meetings and creates briefing packets for business trips. Coordinate  investor relations support activities with the CEO and the CFO office.
• Travel: Manages complex international and domestic travel. Carefully considers and decides the optimum travel arrangements and itineraries. Processes passports and visas.
• Tool Management: Manages expense reports, and becomes a tool champion of WD’s internal tools. Coordinates with executive technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.
• In general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to be two steps ahead of your executive; your job will be to problem solve, intuitively understand priorities, and plan ahead for reoccurring events and tasks.

Qualifications

• Experience supporting at the senior leadership level in a public company, preferably in high tech.
• Experience working with CEO and CFO office, preferred.
• Advanced knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
• Great attention to detail and the maturity to handle confidential information is a must.
• Intuitive problem-solver with thoughtful anticipation of deliverables.
• Ability to prioritize