Administrative Coordinator – Avionics Operations Technology and Development (Onsite)

Date Posted:

2025-12-24

Country:

United States of America

Location:

HIA32: Cedar Rapids, IA 400 Collins Rd NE , Cedar Rapids, IA, 52498-0505 USA

Position Role Type:

Onsite

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

Must be authorized to work in the U.S. without the company’s immigration sponsorship now or in the future. The company will not offer immigration sponsorship for this position.​ The company will not seek an export authorization for this role.

Security Clearance:

None/Not Required

Our Avionics Technology and Development team is seeking an Operations Administrative Coordinator to support the leadership team and key functional teams. You will play a vital role in planning and coordination activities for Operations, engineering, and program management teams providing the leadership team with high quality administrative support. You will collaborate with a team of 8 while providing support to extended teams and representing our team as you interface with business leaders across Collins Aerospace. You will perform a wide range of administrative tasks and take ownership of new tasks and projects as they arise. 

 

To be effective in the role, you should be skilled in operating in a fast-paced work environment and delivering under time constraints. You should be able to multi-task while maintaining attention to detail. You should be a self-starter, detail-oriented, and technically savvy with excellent written and verbal communication skills to adapt to competing priorities. A high level of professionalism and the ability to maintain discretion and confidentiality of information should be intrinsic.  

 

This is an onsite position located in Cedar Rapids, Iowa.     

 

WHAT YOU WILL DO: 

• Be proactive and highly responsive providing administrative support to leadership.  

• Efficiently manage complex calendars for leaders, coordinating with senior leaders in a dynamic, fast-paced global environment. Proactively resolve scheduling conflicts using priority-based decision-making. 

• Support agenda preparation, briefings, presentations, correspondence, spreadsheets, and arranging supplies or meals for meetings and events as needed. 

• Arrange smooth travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools.  

• Process expense reports and invoices in a timely manner in accordance with company policies and procedures.   

• Schedule and coordinate logistical details for virtual meetings, face-to-face meetings, and team events, such as agendas, guest speakers, conference rooms, virtual recording, and virtual break out rooms (via zoom), catering, digital technology support, and more.   

• Schedule and attend staff meetings and all hands, record and distribute meeting notes, capture action items, execute assigned tasks, and handle other routine communications. Support other meetings as needed to capture notes.   

• Coordinate and execute employee engagemen