DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

ADMINISTRATIVE ASSISTANT 3

Job Location:

Address: Division of Developmental Disabilities (DDD)
4000 North Central Avenue, Phoenix, Arizona 85012

Posting Details:

Salary: $36,100.00 - $40,100.00 

Grade: 17

Closing Date: September 7, 2025

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come join the DES Team!

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.

Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:
● Independently composes letters and memos; prepares presentations; develops spreadsheets; maintains and enters information into Access databases in a timely and accurate manner; maintains and utilizes a tracking system for project management to ensure timely submission of internal and external assignments/work products.
● With minimal supervision, confers with supervisor, other Division staff, persons from community agencies, organizations, & businesses on a variety of subjects and issues. Answers and/or research needed information from e-mail or phone calls from various staff or other entities requesting assistance, ensuring complete and
timely responses. Works with members and families to resolve issues; reports on issues that are not resolved.
● Independently coordinates, facilitates, and attends various meetings, taking, transcribing, and distributing
minutes. Maintains calendar for Manager, sets up meetings as requested.
● Functions as office manager to: ensure compliance with DES, DDD, and District policies and procedures, promote a professional and customer service environment, maintain office support coverage, and maintain office equipment and supplies, etc.

Knowledge, Skills & Abilities (KSAs):

Knowledge in:
● Principles and practices of administration and time management.
● Appropriately use grammar, punctuation, and formatting in various documents.
● Methods for tracking complex work with critical time lines.
● Basic program rules, regulations, and operational procedures.

Skills In:
● Excellent phone skills
● Using computer software/programs, e.g., (Google Suite Products)
● Oral and written communication.
● Planning, organization, and time management.

Ability to:
● Multi-task and complete work within required timelines.
● Learn LAN applications such as FOCUS. Maintain confidentiality and professionalism at all times and through
all work.
● Learn and apply the office procedures related to the Division.
● Learn the supply ordering system
● Use independent judgment and work independently

Selective Preference(s):

The ideal candidate for this position will have:
● Three years of responsible administrative experience; OR Bachelor's degree in a field appropriate to
the assignment from an accredited college or university, and two years of responsible administrative