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Facilities Manager
Excel Academy Charter SchoolsUnited Statesfull_timeVerifiedPosted 1 Nov 2024
About the role
About the RoleThe Facilities Manager is critical to the successful management and maintenance of Excel Academy Charter School’s facilities. This person is responsible for facilities at Excel’s three middle schools in East Boston and Chelsea. This person is responsible for managing the safety, maintenance, and regulatory compliance for these school buildings. This position oversees many outsourced contractors and works closely with the Deans of Operations at each school. Typical daily hours are Monday through Friday from 6am to 3pm. Additionally, this role is an on-call role that will require some evening and weekend hours. The ideal candidate will be proficient in facilities and property management; will be comfortable with both office and field work; will be self-directed; and will have strong multi-tasking abilities, organizational skills, and communication skills. Responsibilities of the Facilities Manager will include but are not limited to:Property Management for Schools:
- Receive and respond to all school-related work orders in a quick, professional, and results-oriented manner. Communicate proactively with schools around unresolved issues and expected resolution.
- Diagnose and resolve facility problems (e.g. leaks, popping tiles, broken windows), including responding to property-related emergency calls.
- Complete all repair and maintenance for Excel’s three middle school campuses, which in some cases is completed by hands-on work (e.g. painting, patching, mounting, fixing window-shades) and in other cases is completed by utilizing Excel’s vendors.
- Oversee the performance of all preventative, corrective, and general maintenance and repairs.
- Complete monthly, quarterly, and annual inspections of all facilities as dictated by best-in-class practices or federal, state, and local administration requirements (e.g. fire, safety, environmental, assembly, elevator).
- Where appropriate, procure, negotiate, and manage competitive property/facility management services (e.g. custodial, mechanical servicing, landscaping). Direct and provide adequate field supervision for the work performed by contractors and vendors.
- Manage preventative maintenance and maintain records. Oversee preparation and implementation of preventative maintenance based on manufacturer recommendations and industry best practices.
- Make recommendations for the maintenance and operation of the properties to improve learning and operations. This could include aesthetic improvements to learning spaces, decreased repair times to maintain building quality, energy usage improvements to lower costs, and more.
- Support Deans of Operations and the Network team to coordinate and oversee major building improvement and construction work to ensure timely and accurate completion of capital projects.
- Assist in executing Excel’s capital renewal & replacement plans; maintain Excel’s existing multi-year capital improvement plan and budget that identifies capital improvements needed and estimated dates needed; assist in alignment of local school needs and budgetary parameters.
- Client/customer focused aptitude
- Strong communication skills and keen judgment
- Ability to work on multiple projects simultaneously and prioritize work across stakeholders effectively
- Experience with vendor management
- Ability to establish and maintain effective working relationships with internal and external stakeholders
- Highly developed organizational skills and exceptional follow-through
- Acute attention to detail to ensure smooth, predictable, and effective outcomes
- Ability to work in a fast-paced, high-performing, but sometimes unpredictable environment
- Experience with Google Sheets, Docs, and Microsoft Outlook
- Motivation, maturity, humility, strong work ethic, sense of humor, "roll-up-my-sleeves" attitude
- Belief in the Excel Academy Charter Schools mission and educational model
- Minimum of 5 years experience of successful facilities management experience
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