About the Eames Institute

The Eames Institute of Infinite Curiosity is a nonprofit public charity dedicated to advancing the dynamic legacy of 20th-century designers Ray and Charles Eames. By sharing the things the Eameses made and loved, along with their joyful and rigorous approach to life and work, we seek to inspire creative problem-solving that positively shapes our world. 

With our vast collections, digital and print offerings, an extensive program of events, and the Eames Ranch, we aim to demonstrate the enduring value of the Eameses’ philosophy and invite people to explore their curiosity, ask questions, and implement creative solutions to the challenges of today.

About the Role

The Facilities Director is responsible for overseeing and managing an array of real estate properties, ensuring their deferred maintenance, operational efficiency, upkeep, and value appreciation from acquisition through operational phases. This role requires a deep understanding of property management, including, but not limited to, facilities care and development, land management, agricultural stewardship and production and all future planning.

Key Responsibilities

Properties Portfolio Management

• Oversee the performance and management of a portfolio of real estate assets, including ranch/agricultural, commercial, and residential properties in Petaluma, Novato, Richmond, and San Francisco, Calif.
• ​​Oversee daily operations of all properties, including: 
• HVAC, electrical, plumbing, fire/life safety, and building systems.
• Janitorial, landscaping, waste, and general maintenance.
• ​​Ensure properties are safe, functional, compliant, and well-presented (“ready state”).
• Establish preventive maintenance programs and service schedules.
• Develop and implement strategies to maximize the value and cost efficiencies of the properties.
• Monitor the financial performance of properties through budgeting, forecasting, and analysis. 
• Monitor and control budgetary expenses to align with the financial goals and necessities.
• Support senior leadership: Collaborate with the Head of Land & Partnerships to identify and evaluate new investment opportunities, dispositions and portfolio optimization.

 Richmond Property Operations

• Coordinate and oversee the daily operations of the properties, including leasing, maintenance, and tenant relations. 
• Oversee all leases, contracts, and vendor agreements.
• Implement cost-effective property management practices to optimize operating expenses while maintaining quality.
• Liaise between construction management, architects and project managers, as needed throughout the campus development. 
• Participate actively in the campus planning process. 

 Novato Property Operations

• Closely monitor and oversee the care for all aspects of the property through phases of construction, including basic maintenance, property access, security and hosting standards are met. 
• Oversee facilities and groundskeeper contracts, as needed.
• Stabilize all basic systems throughout the property prior to renovations.
• Collaborate with leadership to support the Design & Construction phases.

Ranch Property Operations

• Closely monitor and oversee the care for all aspects of the 1195, 1251, and 1295 properties, including landscape and facilities, ensuring top-notch maintenance standards are met. 
• Collaborate with leadership on ranch and agricultural pursuits.
• Act as the point person to maintain these properties at a “ready-state” at all times throughout the construction and operational phases intersecting with hosting responsibilities as collaborating with other teams. 
• Oversee Facilities Technician responsibilities and Ranch Hand positions on all aspects of facilities maintenance (preventative), including budget, contract negotiation and relationships with vendor contracts, which includes overseeing work product, schedules, and administrative/billing processes.
• Provide guidance and thought partnership to the Senior Farm Manager to oversee implementation of best practices in sustainability initiatives, including contributing knowledge, teaching relevant staff, delegating, and rolling up your sleeves collaboratively to support implementation of land management practices, including community grazing, fire resilience, restoration, and infrastructure projects. 

Security and Risk Management

• Identify and mitigate risks associated with property ownership, including legal, regulatory, and environmental concerns.
• Ensure compliance with local, state, and federal regulations related to real estate management.
• Implement strategies for risk mi