Administrative Assistant

Who we are

Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.

The opportunity

The Administrative Assistant performs a variety of administrative and secretarial duties as well as a variety of tasks that require planning and organization to meet daily responsibilities and deadlines.

 

Location: This position will be based in Parsippany, NJ

How you’ll spend your day

• Provides administrative support to the Vice President of Revenue Optimization and Contract Compliance, and the Vice President of Tax – North America
• Prepares written documents, spreadsheets and presentations.
• Create Purchase Orders for department
• Manage certified mail; send rebates checks and other mailings as needed
• Efficiently schedules department meetings, events and internal conferences.
• Serves as an important interface with outside parties
• Supports department expense management: monitors expenditures and prepares expense reports as needed
• Makes travel arrangements, both domestic and international, and manages calendars
• Process payment of invoices, as needed
• Completes other projects and duties as assigned or as business needs require
• Facilitates communications by answering phones, posting overnight packages
• Organizes workload to comply with deadlines and priorities. Works independently to complete routine department functions

Your experience and qualifications

• High School Diploma/GED required, Associate's degree is preferred
• Must have knowledge of secretarial, office administrative procedures, and proficiency in operating standard office equipment
• Experience in an administrative assistant or related role required, preferably at least 3 years
• At least 3 years' experience in a pharmaceutical environment preferred
• Global travel scheduling experience required
• Proficiency in MS Word, PowerPoint, Excel and Outlook
• Must be able to maintain the highest levels of confidentiality, integrity and discretion
• Must be detail oriented with high level of interpersonal skills to ensure effective, and accurate flow of all information
• Excellent organizational and follow-up skills required
• Strong written and verbal communications skills with excellent typing skills
• Experience with meeting coordination and planning preferred
• Able to work independently and provide services to multiple staff members
• Must work effectively with all levels of the organization - domestic and international
• Willingness and ability to work overtime when needed

Enjoy a more rewarding choice

We offer a competitive benefits package, including:

 

• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls. 
• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan. 
• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time, 13 paid Holidays and 3 paid floating holidays. 
• Life and Disability Protection: Company paid Life and Disability insurance. 
• Additional benefits include, but not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply: Internal Career Site